Executive Administrative Assistant

Achieva Credit Union•Dunedin, FL

4d•Onsite

About The Position

The Executive Administrative Assistant supports the Executive Leadership Team (ELT) by providing high-level administrative assistance with professionalism, discretion, and exceptional service. This role ensures efficiency in executive operations and acts as a liaison across departments and external partners while maintaining confidentiality and a polished representation of the credit union.

Requirements

Associate’s degree or equivalent experience.
Minimum 3 years of executive-level administrative support experience, preferably supporting C-suite executives.
High level of discretion and confidentiality.
Exceptional written and verbal communication skills.
Ability to engage with executives, board members, and external partners with diplomacy.
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Skilled in Adobe Acrobat (editing preferred).
Strong planning, prioritization, and time management.
Proven ability to manage multiple priorities and adjust quickly to shifting demands.
Professional demeanor and strong interpersonal skills.
Technical skills related to audiovisual meeting support.

Responsibilities

Provide proactive executive administrative support to ELT, enhancing team efficiency.
Research and compile data for reports, presentations, projects, and committees.
Analyze and summarize information for presentation to the Board of Directors, senior leadership, and management.
Manage executive calendars, schedule meetings, prepare agendas, and record minutes for committee meetings.
Coordinate travel arrangements as approved by the CEO or Board of Directors.
Draft and manage correspondence, reports, and other documentation.
Identify and escalate items requiring immediate executive attention.
Maintain and ensure availability of business and operational reports, forms, and corporate records.
Oversee minute books, bylaws, budgets, policies, and ensure compliance with documentation standards.
Develop board resolutions and review minutes for bylaw compliance.
Liaise with internal departments and external contacts.
Provide systems and technical meeting support for ELT.
Coordinate community use of corporate facilities for meetings and events.
Oversee company vehicle checkout process and routine maintenance.
Manage beverage/food services and corporate coffee/tea programs.
Place and manage supply orders for executives and other designated areas.
Complete monthly credit card reconciliations for executive team.
Process invoices per established processes and vendor agreements.
Act as backup to Administrative Assistant.
Perform other essential duties as assigned.