Executive Administrative Assistant

TEMPLE BETH EL OF BOCA RATON • Boca Raton, FL

1d

About The Position

We are seeking a highly organized, proactive, and mission-driven Executive Administrative Assistant to support senior leadership at Temple Beth El. This role supports the executive team and helps make sure communication and coordination run smoothly across staff, congregants, board members, and community partners.

The ideal candidate is a skilled multitasker, a natural problem-solver, and someone who thrives in a fast-paced, people-centered environment. You will manage complex calendars, coordinate meetings and events, maintain organized files and documentation, support communications, and help ensure priorities are tracked and executed efficiently.

This is a highly visible role that requires professionalism, discretion, warmth, and a strong service mindset aligned with our congregational values.

Requirements

• Experience in executive or administrative support roles
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• High attention to detail and strong follow-through
• Proficiency in Microsoft Office Suite, especially Excel required
• Ability to manage multiple priorities in a dynamic environment
• Professional discretion with confidential information
• Strong interpersonal skills and a service-oriented mindset
• High school diploma required
• This position requires Level 2 background screening pursuant to Chapters 435 and 402, Florida Statutes, including fingerprinting and screening through the Florida Care Provider Background Screening Clearinghouse. Information regarding the Care Provider Background Screening Clearinghouse is available at: https://info.flclearinghouse.comEmployment is contingent upon successful Clearinghouse clearance and pre-employment drug screening.
• In compliance with Florida law, Temple Beth El participates in E-Verify and will provide the federal government with your Form I-9 information to confirm authorization to work in the United States.

Nice To Haves

• Experience in nonprofit, faith-based, or membership organizations is a plus
• Associate or bachelor’s degree preferred

Responsibilities

• Provide high-level administrative support to leadership
• Manage complex calendars, scheduling, and meeting coordination
• Serve as a liaison between executives, staff, congregants, and community stakeholders
• Draft, edit, and manage correspondence, reports, and presentations
• Coordinate logistics for meetings, committee work, and synagogue events
• Track priorities, deadlines, and follow-ups to ensure timely execution
• Anticipate needs and proactively resolve scheduling or operational challenges
• Support congregational communications and engagement as needed
• Maintain organized records, files, and documentation systems
• Use Microsoft Excel and other Microsoft Office tools to track data, schedules, and projects
• Ensure a welcoming, responsive, and professional experience for all interactions

Benefits

• We also offer a competitive compensation and benefits package, including health benefits, paid time off, and retirement savings options. Additional details will be shared during the interview process.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED
• Number of Employees: 11-50 employees