Executive Administrative Assistant

Prometric•Middle River, MD

3h•Hybrid

About The Position

This hybrid position will be responsible for supporting the Commercial team and performing many administrative duties. The selected individual must have a positive attitude, possess a strong proactive work ethic, and be extremely organized, detail-oriented, and precise. This individual must be a team player and an excellent written and verbal communicator. The ability to handle confidential data and operate with discretion is highly critical.

Requirements

Ability to handle confidential material and maintain sensitive data.
Must have 5-7 years of administrative assistant experience, with 1-2 years of executive assistant experience preferred.
Strong organizational skills and attention to detail are critical.
Outstanding written and verbal communication skills are required.
Experience interacting with senior-level clients and prospective-level contacts.
Must have the ability to prioritize and maintain a steady workflow during extremely busy times.
Advanced knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
Basic knowledge of computer systems and internet search skills are required.
Outstanding keyboarding ability.
Must be self-directed and able to meet deadlines with minimal supervision.
Positive and professional image and interaction with employees and clients

Nice To Haves

Prior experience supporting C-Suite Executives.

Responsibilities

Assist leaders in scheduling meetings including international time zones.
Design, prepare, and format reports and presentations, using multiple software packages such as Outlook, Excel, Word, PowerPoint, and Visio.
Serve as a point of contact for potential clients and vendors.
Support departmental needs by ordering supplies and equipment.
Maintain organizational chart for the department.
Assist with onboarding for new hires.
Coordinate, book, and modify travel arrangements as appropriate.
Process invoices, purchase orders, and expense reports.
Sets up and maintains files.
Create and maintain department information corporate website.
Record team meeting minutes as required.
Maintain correspondences and transaction files including those of a confidential nature.
Analyze and prepare data on time as needed (i.e., reports, presentations)
Perform accuracy checks of work independently and effectively.
Organize special projects.
Screen incoming calls and direct them to the appropriate person.
Review incoming mail and email to ensure an expeditious flow of work.
Organize offsite meetings as needed.
Maintain leave and travel calendar for the department.
Other duties variable duties reasonably required.