Executive Administrative Assistant

Dashiell•Deer Park, TX

6h•Onsite

About The Position

DACON, the construction business unit of Dashiell Corporation, an operating company of Quanta Services (NYSE: PWR), specializes in the construction of medium- and high-voltage electrical infrastructure. DACON delivers construction services across substations and power systems, supporting electric utilities, power generation, industrial, petrochemical, and renewable energy clients. Backed by more than 60 years of experience through Dashiell, DACON provides field-proven expertise in substation construction, equipment installation, cable systems, and energized infrastructure projects. DACON is part of a nationwide network of Quanta Services companies delivering safe, reliable, and high-quality electrical construction solutions. Learn more at www.dashiell.com. Primary Function The Executive Administrative Assistant provides high-level administrative support to VP and Director-level leadership within Dacon. This role is the operational backbone of the executive office — managing schedules, coordinating communications, organizing meetings and travel, and ensuring leaders can focus on what matters most. The ideal candidate is proactive, discreet, highly organized, and comfortable working in a dynamic, project-driven environment. The position will be based in our Deer Park, Texas office located at 1300 Underwood Rd, Deer Park, TX 77536.

Requirements

High school diploma or equivalent; minimum of 3 years of experience as an Executive or Administrative Assistant, including at least 1 year supporting a senior leader.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Teams.
Proven ability to manage multiple priorities and executives simultaneously in a fast-paced environment.
Strong written and verbal communication skills with close attention to detail.
Professional demeanor with the ability to interact confidently with senior leadership, clients, and external partners.
Demonstrated ability to handle confidential matters with integrity and discretion.
Ability to work independently and anticipate the needs of senior leadership.
Willingness to learn construction industry terminology, processes, and tools as needed to effectively support senior leadership.
Ability to sit for extended periods while working at a computer.
Frequent use of hands and fingers for typing, writing, and operating office equipment.
Ability to communicate effectively verbally and in writing.
Ability to occasionally stand and walk within an office environment.
Ability to lift up to 10 pounds occasionally.

Nice To Haves

Bachelor’s degree in Business Administration, Communications, or a related field; equivalent professional experience of 4 or more years may be considered in lieu of a degree.
Experience supporting VP or Director-level executives in a construction, EPC, or field operations environment.
Familiarity with project management tools or construction management software
Experience with expense management platforms such as Concur or Ramp.
Familiarity with high-voltage or utility construction projects.

Responsibilities

Manage complex calendars for multiple VPs and Directors, including scheduling internal and external meetings, resolving conflicts, and anticipating scheduling needs.
Coordinate domestic travel arrangements, including flights, hotels, ground transportation, and itineraries.
Prepare, proofread, and format correspondence, reports, presentations, and other documents on behalf of leadership.
Serve as a communications liaison — screening calls and emails, drafting responses, and routing inquiries appropriately.
Act as a liaison between executives, internal teams, clients, and external stakeholders.
Maintain organized electronic and physical filing systems for contracts, correspondence, and project documents.
Coordinate with project teams, HR, and operations staff to support cross-functional initiatives as directed by leadership.
Support onboarding logistics and office coordination as needed.
Organize and support executive meetings, including preparing agendas, taking minutes, tracking action items, and following up on deliverables.
Ensure timely communication of action items and deadlines.
Facilitate communication across departments such as engineering, field operations, and finance.
Arrange complex travel itineraries, including site visits and client meetings.
Coordinate logistics for conferences, site inspections, and leadership events.
Process expense reports and invoices; track and reconcile leadership budgets and purchasing cards.
Handle sensitive and confidential information with the utmost discretion.
Improve administrative processes to increase efficiency.
Perform special projects and complete other duties as assigned or requested.
Enable VP and Director-level leadership to focus on strategic priorities by proactively managing executive schedules, correspondence, and administrative demands.
Serve as a trusted information hub that keeps internal teams, clients, and leadership aligned and informed.
Ensure accurate and accessible documentation that supports smooth operations across engineering, field operations, and finance.
Enhance organizational efficiency through continuous improvement of administrative systems and processes.
Represent the professionalism and values of Dacon in every interaction with internal and external stakeholders.