Executive Administrative Assistant

Direct Edge Media, Inc.•Anaheim, CA

4d•$100,000 - $125,000

About The Position

Direct Edge Media is a fast-paced, growth-oriented printing company specializing in digital, offset, and large-format printing for enterprise, agency, and trade clients. We value ownership, accountability, and people who take initiative. If you thrive in high-impact roles where trust and autonomy are earned, this is a career-defining opportunity. We are seeking a highly empowered Executive Administrative Assistant to serve as a strategic extension of the CEO. This role is not reactive or task-based—it is designed for someone who exercises judgment, sets priorities, and makes decisions independently to protect the CEO’s time, focus, and effectiveness. The CEO is the company owner, primary decision-maker, and a top sales performer. This position exists to own the details, systems, and follow-through of the executive function, allowing the CEO to focus on leadership, growth, and revenue—without being pulled into day-to-day decision fatigue. The ideal candidate is calm, confident, and decisive. They do not wait for permission on routine matters, are comfortable saying “no” or “not now” on the CEO’s behalf, and proactively create structure, systems, and documentation so information is accessible without relying on the CEO’s memory.

Requirements

3+ years supporting senior executives or leadership teams
Demonstrated ability to operate independently with authority and judgment
Strong meeting facilitation, documentation, and follow-through skills
Exceptional organizational, prioritization, and time-management abilities
Clear, confident written and verbal communication
Proven experience handling confidential and sensitive information
Highly skilled in Google Workspace and/or Microsoft Office
Microsoft Excel and PowerPoint specifically
Calm, steady presence in fast-paced or high-pressure environments
Highly proactive with a strong sense of ownership
Confident decision-maker who does not require constant approval
Comfortable holding others accountable professionally
Systems-minded and process-oriented
Adaptable, solutions-focused, and trusted with discretion

Responsibilities

Serve as a trusted gatekeeper and decision filter for the CEO’s time, attention, and priorities
Independently prioritize, approve, defer, decline, or reschedule requests on the CEO’s behalf without requiring constant approval
Represent the CEO internally when appropriate, including attending meetings or communicating decisions and direction
Own and manage the CEO’s calendar, travel, logistics, communications, and follow-ups with minimal oversight
Anticipate needs, identify risks or bottlenecks, and take action before issues escalate
Draft, respond to, and manage communications on the CEO’s behalf using sound judgment
Exercise discretion and professionalism while handling highly confidential business, legal, financial, and personnel matters
Attend executive and leadership meetings as needed, representing executive priorities
Produce clear, concise, and actionable meeting documentation
Identify decisions, action items, owners, and deadlines in real time
Distribute follow-ups and ensure accountability without relying on the CEO to intervene
Track commitments and proactively follow up until items are completed
Escalate issues appropriately and close loops so nothing stalls or gets lost
Create and maintain executive-level systems to reduce reliance on verbal memory and ad-hoc communication
Own a task and priority tracking system for executive initiatives
Document repeatable processes, decisions, and workflows
Build and maintain an executive documentation repository (projects, references, decisions, key contacts, processes)
Ensure information is organized, accessible, and up to date so teams can self-serve without repeatedly going to the CEO
Provide administrative and operational support to executive leadership as aligned with CEO priorities
Coordinate leadership meetings, planning sessions, and cross-functional initiatives
Support preparation of presentations, reports, and executive communications
Track leadership initiatives, deadlines, and deliverables across teams
Take ownership of “small but critical” tasks that often slow leadership execution
Act as a liaison between the CEO, executive team, and internal stakeholders
Drive special projects from start to finish with minimal direction
Ensure momentum, clarity, and completion across executive initiatives
Be involved in other businesses owned by the CEO, including tracking filing deadlines, supporting tax preparation, and coordinating required documentation