Executive Administrative Assistant

MIDREX TECHNOLOGIES INC•Charlotte, NC

2d•Onsite

About The Position

At Midrex, you will do work that matters alongside people who believe you matter. The work won’t be easy, but it will be worth it. You’ll be part of a great team—with plenty of autonomy—to bring out your best. And you’ll be well compensated and have a best-in-class benefits package. Take a look: Competitive benefits effective from Day 1 Dollar-for-dollar 401(k) matching (up to 6%) Profit sharing with 401(k) kicker Generous overtime for qualified positions 4 weeks of paid vacation Tuition reimbursement Raffles for professional sports tickets Half-day Fridays Flexible home/office work practices Paid time to volunteer Employee recognition awards Since 1987, Midrex has been the world leader in direct reduction technology, offering the best proven method for decarbonization in the iron and steel industry available today. Our rapid growth is transforming the steel industry and our planet. And none of it would be possible without our people, who bring vision, compassion, and extraordinary expertise to this work every day. So, if you’re looking to do big work in a small-team environment, Midrex is just the place for you.QualificationsPosition Summary: The Executive Administrative Assistant – Operations at Corporate Office will provide administrative support to the Operations department including the Chief Operating Officer, Vice President – Operations, Director – Engineering, Director –Procurement and other department teammates as necessary.

Requirements

Ability to maintain confidentiality at the highest level.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Ability to organize and prioritize tasks including delegation of tasks when appropriate.
Ability to organize and coordinate work assignments.
Excellent interpersonal skills and ability to interface with all levels of employees.
Flexible and adaptable in various situations and when interacting with many different personalities.
Microsoft Office Suite Excel, Word and PowerPoint experience.
Bachelor's degree from an accredited university OR minimum of 5 years’ office experience.
Prolonged periods of sitting at a desk and working on a computer.

Nice To Haves

Knowledge of visas and/or passport process
Advanced Microsoft Office Suite experience
Basic understanding of Canva

Responsibilities

Organize and prepare for meetings, including maintaining conference room schedules, arranging catering, gathering documents, attending to logistics of meetings, and preparing meeting minutes when necessary
Assist with travel planning (international and domestic travel arrangements) Including air, hotel, and ground transportation.
Maintain a good working relationship with our travel agency representatives’ vendors.
Assist in obtaining visas and/or new passports.
Complete expense reports for department executives and other department teammates as necessary.
Monitor the timeliness of departmental expenses to ensure adherence to company expense policies.
Manage scheduling for department executives.
Assist with preparation of presentations, correspondence and reports.
Provide scheduled coverage of front reception desk while greeting visitors, answering and transferring phone calls.
Assist other departments and teammates during heavy work periods, as needed.