Executive Administrative Assistant

Texas Instruments • Dallas, TX

3d

About The Position

Change the world. Love your job. The Executive Administrative Assistant provides administrative support specifically an executive. They will require in-depth knowledge of company operations, policies, and procedures. The responsibilities will include collection and preparation of information for use in discussions/meetings of executive staff and outside individuals. In addition, the assistant will prepare presentation materials for board of director or investor meetings. The assistant makes high level contacts of a sensitive nature inside and outside the company. This high-level position requires a strategic thinker with impeccable discretion, superior organizational skills, and the ability to anticipate needs before they arise. The ideal candidate will be a consummate professional, adept at managing complex situations and interfacing with all levels within the organization.

Requirements

• High School diploma/GED
• 5 years of experience supporting executives in a fast-paced corporate environment
• 5 years of experience coordinating international & domestic travel for leaders
• Texas Instruments will not sponsor job applicants for visas or work authorization for this position.

Nice To Haves

• Bachelors degree preferred
• Experience working in multi-national organization
• Expert proficiency in Microsoft Office Suite, with advanced skills in Outlook, PowerPoint and Excel
• Strong project management skills
• Exceptional written and verbal communication skills
• Superior problem-solving abilities and strategic thinking skills
• Ability to maintain the highest level of confidentiality and professionalism
• Demonstrated ability to work effectively under pressure and meet tight deadlines
• Strong leadership skills with the ability to influence and collaborate at all levels
• Flexibility to work extended hours as needed

Responsibilities

• Serve as the primary point of contact for internal and external communications on behalf of the executive
• Manage a complex and dynamic calendar, including prioritizing critical meetings and engagements
• Coordinate domestic and international travel, ensuring flawless execution
• Prepare and edit correspondence, presentations, and reports
• Organize meetings, employee celebrations, and strategic planning sessions
• Manage confidential and sensitive information with the utmost discretion
• Oversee special projects and initiatives as needed
• Act as a liaison between the executive and other C-suite members, and key stakeholders
• Coordinate office area and maintain a professional working environment
• Plan and executive events and meetings for leadership team
• Anticipate the executive's needs and proactively resolve potential issues

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED