Executive Administrative Assistant (Annuity Brokerage Distribution)

Nationwide•Columbus, OH

8h•Hybrid

About The Position

Nationwide Financial, a Fortune 100 company with nearly $70 billion in annual sales, is seeking an Executive Administrative Assistant to support the VP of Annuity Distribution - Brokerage. This role is for a problem solver who is detailed-oriented, takes initiative, and utilizes both analytical and creative abilities to make sound decisions and solve challenges. The Executive Administrative Assistant will perform a wide variety of confidential, detailed, and complex administrative functions under direct supervision. Key responsibilities include coordinating meetings, making business and travel arrangements for leader(s) and their team, and planning, organizing, and scheduling their own work. The position requires working a hybrid in-office schedule out of the downtown Columbus, OH office three days per week. This role may also serve as an informal mentor to other administrative assistants.

Requirements

High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial.
Typically, six or more years related administrative assistant experience.
Knowledge of company policies and organizational structure.
Understanding of office practices and procedures.
Ability to make decisions and recommend solutions to work processing and office management problems.
Strong communication skills to interact with all levels of leaders, associates, and external contacts.
Ability to proofread own work and work of others for content and format accuracy.
Intermediate mathematical calculation skills.
Ability to build effective business relationships.

Nice To Haves

Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.
Nationwide experience is highly desirable.

Responsibilities

Focuses on both daily and longer-range calendar for multiple leaders and teams.
Manages leader's personal calendar as directed.
Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.
Compiles information for reports and presentations.
Screens communications for action items and due dates, bringing key items to the leader's attention.
Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc.
Drafts responses for executive review, implementing their style into all communications.
Provides assistance with office procedures or processes that help the team be more productive and efficient.
Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting.
Manages budget for meeting planning.
Conducts quality checks on invoices/accounts payable.
Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator.
Keeps current on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.
May participate in special projects as assigned.
May perform other responsibilities as assigned.

Benefits

medical/dental/vision
life insurance
short and long term disability coverage
paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date
nine paid holidays
8 hours of Lifetime paid time off
8 hours of Unity Day paid time off
401(k) with company match
company-paid pension plan
business casual attire