Executive Administrative Assistant - Retail Sales

Hormel Foods Family of Companies • Austin, MN

6d • $22 - $31 • Onsite

About The Position

We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support senior leadership within Retail Sales. This role requires exceptional communication skills, strong prioritization abilities, and the capacity to manage multiple tasks in a fast-paced environment. The ideal candidate will provide comprehensive administrative support, ensuring smooth operations and professional representation of the Retail Sales leadership team.

Requirements

• Strong verbal, written, and interpersonal communication skills.
• Excellent organizational and prioritization abilities with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Ability to work independently, exercise sound judgment, and manage multiple priorities.
• Demonstrated problem-solving skills and proactive mindset.
• Ability to produce accurate, high-quality work under tight deadlines.

Nice To Haves

• Experience with invoice processing and expense management.
• Background in coordinating and scheduling travel for executives.

Responsibilities

• Manage complex calendars for multiple executives, including scheduling meetings and coordinating travel arrangements.
• Organize and maintain vacation and travel plans using internal systems.
• Serve as a liaison between executives and internal/external stakeholders with professionalism and discretion.
• Prepare agendas, materials, and take notes for meetings; ensure timely follow-up on action items.
• Maintain and update Retail Broker Contracts and organizational charts.
• Manage email groups and handle HAM requests for Retail Sales.
• Coordinate and track expense reports, invoices, and purchasing card transactions accurately and promptly.
• Coordinate and track Retail Sales non trade events accurately and promptly.
• Assist in planning and coordinating business conferences, customer visits, and special projects.
• Arrange facilities, catering, and logistics for meetings and events.
• Maintain sensitive and confidential information with discretion and professionalism.

Benefits

• comprehensive medical, dental and vision coverage
• discretionary annual merit increases
• profit sharing
• 401(k) with employer match
• stock purchase plan
• paid vacation
• FREE two-year community/technical college tuition for children of employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees