Executive Administrative Assistant

JPMorganChase•Charlotte, NC

4d•Onsite

About The Position

Become an integral part of the Commercial & Investment Bank team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Executive Assistant within the Commercial and Specialized Industries Team, you will manage complex leader calendars and travel, ensuring efficient use of executives’ time. You will collaborate with peers to provide robust on-site support and backup coverage, and leverage your thought leadership to prioritize tasks. This role requires strong JP Morgan institutional knowledge, project management skills, and the ability to represent the firm professionally at all levels.

Requirements

Demonstrate strong personal leadership and ability to work independently in a demanding, changing environment
Exhibit exceptional travel planning skills and knowledge
Display detailed and strong organizational skills
Plan complex and large events effectively
Possess a strong background in financial services and/or technology environments
Communicate with exceptional interpersonal, presentation, and communication skills
Show fluency in all Microsoft Office products, with proficiency in PowerPoint

Nice To Haves

Deep JP Morgan institutional knowledge and ability to navigate the firm fluidly
Basic project management skills
Proven experience proactively supporting leaders with large organizations
Ability to efficiently track and organize deliverables
Experience representing leaders at all levels of the corporate hierarchy
Ability to interact with executive-level clients and internal constituents across all lines of business

Responsibilities

Gatekeep all contact with the public, clients, and staff coming through the executive’s office
Provide general office support, including phone coverage and printing
Manage extensive and complex calendar for Senior Executives in a fast-paced, dynamic environment
Collaborate with Business Manager to maintain key documents, including organizational charts and background materials; take succinct minutes and replay key takeaways from senior meetings
Coordinate and organize senior meetings; draft communications and presentations, set agendas, prepare materials, coordinate guest speakers, and manage logistics
Manage all aspects of the field-led marketing management process, ensuring timely completion of requirements independently.
Provide site support for local office requirements, including phone coverage, new hire integration, facilities maintenance, supplies, floor access, event presence, greeting guests, escorting visitors, food orders, and conference room setup/takedown
Arrange and maintain extensive travel plans and itineraries for both international and domestic travel
Plan and lead events as needed, including quarterly activities and key milestones for team members
Manage industry association memberships and renewals.