Executive Administrative Assistant

AON • New York, NY

397d • $65,000 - $90,000

About The Position

The Executive Administrative Assistant at Aon plays a crucial role in providing comprehensive administrative support to a team of leaders within the Talent Solutions business group. This position requires adaptability to changing work environments and priorities, effective communication with internal and external stakeholders, and the ability to manage various administrative tasks efficiently. The role is integral to maintaining an efficient workflow and supporting the overall success of the team.

Requirements

• Minimum of 6+ years of relevant experience.
• High School degree or equivalent years of industry experience; Bachelor's degree is a plus.
• Exceptional customer service skills and attention to detail.
• Superior writing skills, including grammar, punctuation, spelling, and proofreading.
• Superior verbal and written communication skills.
• Strong organizational and project management skills.
• Ability to demonstrate discretion on highly confidential matters.
• Advanced level computer literacy in Microsoft Office Suite and other applicable programs.

Nice To Haves

• Experience in a corporate environment.
• Familiarity with Aon branding and corporate culture.

Responsibilities

• Respond promptly and effectively to work requests from senior leaders.
• Create and maintain Distribution Groups.
• Schedule and facilitate meetings, securing room reservations and food ordering/delivery as necessary.
• Act as a primary point of contact for the team, independently seeking answers and solving problems.
• Assist with overflow work from other areas of the business and provide backup support to other Administrative Assistants as necessary.
• Prepare, produce, and proofread advanced level presentations and correspondence, ensuring clarity and accuracy.
• Submit printing requests for meetings and ensure accuracy of printed materials before distribution.
• Research and book travel arrangements.
• Prepare and submit expense reports accurately.
• Record time and submit according to corporate guidelines.
• Attend business town halls and coordinate presentations for client and internal meetings.
• Serve as an expert resource for Aon branding.
• Maintain OneDrive files, databases, or SharePoint sites as applicable.
• Prioritize work and deliver quality results on assignments.
• Coordinate complex meeting logistics, including budgeting and catering.
• Actively participate in leadership meetings for follow-ups and note-taking when applicable.
• Delegate email management, time recording, and calendar management as necessary.
• Coordinate projects and work independently.
• Compose materials from rough notes or independent knowledge of circumstances.
• Act as a liaison between the executive and their colleagues, clients, and other stakeholders.
• Strategically solve problems and establish procedures for process improvements.
• Assist Administrative Operations Managers with special initiatives and workstreams.

Benefits

• 401(k) savings plan with employer contributions.
• Employee stock purchase plan.
• Medical, dental, and vision insurance.
• Paid time off, including 12 paid holidays and 15 days of paid vacation per year.
• Short-term and optional long-term disability insurance.
• Health savings account and reimbursement accounts.
• Employee and dependent life insurance and supplemental life and AD&D insurance.
• Adoption assistance and tuition assistance.
• Commuter benefits and employee assistance program including free counseling sessions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: High school or GED