Executive Administrative Assistant

Jacobs Engineering Group • Yakima, WA

450d

About The Position

The Executive Administrative Assistant will provide comprehensive support to the Buildings & Infrastructure Northwest Leadership team, which oversees a large group of professionals across multiple states. This role requires strong multitasking abilities, independent judgment, and initiative to manage complex and confidential tasks with minimal oversight. The assistant will coordinate communications, manage calendars, and support various leadership activities, ensuring smooth operations within the team.

Requirements

• Associates Degree or 10+ years' experience in an Executive Administrative role.
• High level of strategic partnership and ability to maintain confidentiality with sensitive information.
• Ability to work in a hybrid manner, reporting to a Jacobs office a minimum of three days per week.
• Ability to occasionally work outside of standard business hours to meet deadlines or travel as needed.
• Demonstrated proficiency in Microsoft Word, Excel, PowerPoint, OneNote, and SharePoint.

Nice To Haves

• Experience in managing complex projects or events.
• Familiarity with social media platforms for professional communications.

Responsibilities

• Support and coordinate between the Sales and Operational Business Leaders and the Northwest Leadership team, including strategic planning sessions and document management.
• Oversee and lead events for retirements, business lunches, or senior leadership gatherings, including preparation of materials and coordination with venues.
• Maintain distribution lists and send internal communications on behalf of leadership, including announcements and updates.
• Coordinate external communications and social media posts in collaboration with the leadership team and graphic support.
• Assist the Northwest Leadership Team with expense reports, travel arrangements, calendar management, and meeting setups.

Benefits

• Equal Opportunity/Affirmative Action Employer
• Consideration for employment without regard to various protected statuses.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees