Executive Administrative Assistant

Lineage Logistics • Novi, MI

384d

About The Position

The Executive Administrative Assistant at Lineage Logistics will provide essential support to the Chief Operating Officer (COO) and the department, managing a variety of office and departmental activities. This role requires a detail-oriented and organized individual who is proactive and dependable, capable of handling responsibilities that require confidentiality and strong decision-making skills. The position involves administrative support, global travel coordination, departmental administrative tasks, calendar management, and financial office management.

Requirements

• Minimum of three years' experience as an Administrative Assistant; experience supporting executives is a plus.
• Proficient in Microsoft Outlook, PowerPoint, Word, and Excel.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills, with the ability to interact effectively at all levels of the organization.
• Self-motivated and capable of working independently as well as part of a team.

Nice To Haves

• Experience with Workday and/or Dayforce is a plus.

Responsibilities

• Provide administrative and operational support to the COO, including calendar management, meeting coordination, and document preparation.
• Coordinate with internal and external stakeholders to assist the COO in managing key initiatives and high-priority projects.
• Serve as the primary point of contact for scheduling, preparing agendas, and providing comprehensive follow-up on COO-led projects.
• Oversee all aspects of global travel arrangements for the COO and other team members, including international flights, hotel accommodations, and ground transportation.
• Prepare necessary travel documentation, such as passports and visas, and monitor global travel restrictions or requirements.
• Perform clerical tasks, including drafting letters, spreadsheets, memos, invoices, reports, presentations, and other documents.
• Organize and maintain filing systems and records, ensuring accessibility and confidentiality.
• Manage and maintain calendars for meetings, appointments, and departmental activities.
• Process and track invoices from third parties and assist with monitoring department expenditures.
• Monitor office supplies, manage inventory, and ensure office equipment is operational.

Benefits

• Disability insurance
• Health insurance
• Dental insurance
• 401(k)
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Warehousing and Storage
• Education Level: No Education Listed
• Number of Employees: 1-10 employees