Executive Administrative Assistant

Top Notch Products • Beverly, MA

411d • $67,496 - $69,576

About The Position

The Executive Administrative Assistant at Top Notch Products, Inc. is responsible for providing comprehensive support to the executive team, primarily the CFO. This role requires exceptional organizational skills, proficiency in office management, and the ability to handle multiple tasks efficiently while maintaining professionalism. The ideal candidate will manage calendars, coordinate travel, and assist with various clerical duties, ensuring smooth operations within the executive office.

Requirements

• Proven experience in an executive administrative support role or similar capacity.
• Strong office management skills with the ability to prioritize tasks effectively.
• Proficient in calendar management and scheduling software.
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with DocuSign.
• Exceptional phone etiquette and interpersonal communication skills.
• Detail-oriented with strong proofreading abilities to ensure high-quality documentation.
• Ability to work independently as well as collaboratively within a team environment.

Responsibilities

• Provide executive administrative support to senior management, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Handle incoming communications with professionalism, including phone calls and emails, ensuring timely responses and appropriate follow-up.
• Prepare and edit correspondence, reports, and presentations with a keen eye for proofreading and accuracy.
• Maintain organized filing systems for both physical and digital documents, utilizing tools such as DocuSign for document management.
• Assist in office management tasks, ensuring the workspace is well-maintained and equipped with necessary supplies.
• Coordinate logistics for meetings and events, including preparing agendas and taking meeting minutes as needed.
• Support various clerical duties such as data entry, document preparation, and maintaining office records.
• Provide personal support for the CFO as needed, including pet care, errands, and home maintenance coordination.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Sporting Goods, Hobby, Musical Instrument, Book, and Miscellaneous Retailers
• Education Level: No Education Listed