Executive Administrative Assistant to the Treasurer/CFO

Ohio Department of Education•New Albany, OH

51d•$75,000 - $90,000•Onsite

About The Position

To provide administrative support and project management for the Treasurer/CFO so that he/she may devote maximum leadership to the financial management of the school district.

Requirements

Bachelor's Degree or higher preferred; Associate degree or extensive experience considered.
Five (5) years or more of experience in a similar position.
Excellent verbal communication and writing skills.
Self-motivated with the ability to work with little direction.
Creative and proactive in the development of ideas to advance the district's statement of purpose.
Such alternatives to the above qualifications as the Treasurer/CFO may find appropriate and acceptable.
Demonstrated expertise with all tools in the Microsoft Office suite, including the following
Spreadsheets including mathematical functions, charts, and graphs.
Management of files with speed and accuracy in multiple software systems.
Possess extensive skills in one or more of the following: accounting, accounts payable, accounts receivable, and executive secretarial.
Ability to manage multiple projects and related documents.
Expertise in fostering and managing relationships across a variety of stakeholder groups.
Ability to greet and respond to requests from professional staff and the public, including managing complaint and conflict situations.
Possess strong research skills and conduct research as required.
Ability to handle confidential matters, set priorities and work well under pressure.
Ability to give direction concerning operational procedures to support staff district wide.
Ability to work collaboratively with and provide highly professional positive customer service to all constituents.
Familiarity with or ability to learn school finance concepts, policies, practices, procedures, legislation and state regulation.

Nice To Haves

Experience in school finance or accounting is preferred.

Responsibilities

Manage the day-to-day operations of the Treasurer's office including but not limited to coordinating Board meeting notices, agendas and supporting documents, schedules, budgets, files, agendas, records, and all communications including phone calls, email, and mail.
Support and facilitate ongoing communication between the Treasurer and the Board of Education, district and building level administrators, including working with the Director of Communications to ensure Treasurer communications through e-newsletters and website information are distributed and updated on a timely basis.
Ensure secure and professional handling of confidential and time sensitive material.
Plan, schedule and flexibly adjust the Treasurer's appointments in order to ensure priorities are addressed in a timely manner and balanced with ongoing responsibilities. In many cases, the Assistant is expected to coordinate with the Superintendent, Directors or other members of the Leadership Team to handle inquiries/concerns for which staff, community members or parents are requesting appointments.
Prepare presentations, reports, information and drafts of reports for the Treasurer to the Board of Education, the Administrative Team, the staff, strategic project teams and Superintendent/Board Committees.
Draft minutes for all Board of Education and Finance Review, Reporting Committee meetings and any other committee meetings assigned to attend.
Draft memos and letters both at the Treasurer's direction and the Assistant's own initiative in response to requests of inquiries.
Organize and assess mail to prioritize materials as well as to handle items that do not need the Treasurer's attention or draft replies to correspondence requests for information or reports.
Supports committees and attends meetings as requested.
Prepare administrative office bank deposits, track all District daily bank transactions, reconcile all district online receipts (ACH/Stripe/Square/Authorize.Net/Tuition Express, etc.)
Enter and balance all District receipts weekly and resolve any discrepancies.
Generate a monthly report of all donations received.
Oversee and monitor all district purchasing cards for security and proper use.
Facilitate and track all Federal Program Grants including, but not limited to, project cash requests (PCR's) and preparing final expenditure reports (FER's).
Other duties as assigned by the Treasurer/CFO or his/her designee.