Executive Administrative Assistant, Senior (PMA 271)
About The Position
Provide high-level administrative support to the leadership team of a prominent Program Management Office. As the Senior level EA, conduct research, prepare statistical reports, handle information requests, and perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Regularly interact with senior leadership within the PMA, external stakeholders, and OEM's. The EA works in a fast-paced office environment that demands attention to detail, professionalism, and leadership, with the ability to be the face of the organization. The EA will be a member of the Operations Team and support the smooth operation of the Program Management Office.
Requirements
- 10 years of combined experience performing duties described in the functional description.
- At least one year of NAVAIR experience, preferably with a PMA, performing duties described in the functional description.
- HS degree or GED.
Nice To Haves
- Experience using the Defense Travel System, security systems for clearance verification, MS Teams and SharePoint, and the MS Office Suite.
Responsibilities
- Provide executive administrative support to the Program Manager (PM) and senior staff of the PMA.
- Format and track correspondences.
- Manage long range schedules and operations schedules for leadership team.
- Process FITREPS in NAVFIT for submission.
- Process travel authorizations and vouchers via Defense Travel Systems (DTS) for leadership team.
- Approve Conference room requests for program office.
- Assist setting-up classified VTCs.
- Develop and update PowerPoint presentations.
- Use MS Office tools, MS Teams and SharePoint sites to control and manage data.
- Apply business rules and processes to gather, assess, and report data.
- Assist and confirm Visit Requests and Security Clearance in Defense Information Systems for Security (DISS).
- Support Onboarding/Off-boarding processes.
- Maintain Dashboard & Drumbeat Tracking.
- Perform security checks to ensure all security containers are locked and properly denoted on the SF700 logs.
- Assist in on boarding/off boarding tasks for new/departing team members.
- Maintain and update Program Manager notebook and Read Ahead Binder.
- Attend Operations meetings.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
