Executive Administrative Assistant (Secret) - DODP9

QinetiQ • Colorado Springs, CO

402d

About The Position

The Executive Administrative Assistant position at QinetiQ US involves providing high-level administrative support to senior Department of Defense (DoD) leaders within a major DoD Acquisition Agency. The role requires a motivated individual with a strong background in executive support, particularly for Senior Executive Service (SES) or Flag/General Officers. The position emphasizes the importance of managing executive office operations, coordinating communications, and ensuring compliance with agency policies.

Requirements

• BA/BS and 6 years' experience in administrative/business field OR AA and 8 years' experience in administrative/business field.
• 3 years' experience supporting CEO level military equivalent (SES or Flag Office).
• Secret Clearance required.
• 6 years' experience in senior executive level administrative support.

Nice To Haves

• Expert in preparing, reviewing, and coordinating executive level correspondence.
• Expert in handling Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information.
• Expert in government records and database management processes.
• Expert in government travel processes and systems.

Responsibilities

• Manage executive office in accordance with Agency policy, including telephone coverage and message management.
• Receive, review, reproduce, and distribute written material, ensuring quality control of content.
• Post and retrieve documents from the unclassified and classified MKO Portal.
• Assist with bi-weekly timecards for Government employees in the approved timekeeping database.
• Develop schedules for routine administrative duties and maintain office records.
• Provide access control services for executive and senior leadership.
• Prepare domestic and international travel in accordance with JFTRs and FTRs using DTS.
• Prepare and coordinate executive level correspondence for leadership.
• Maintain executive level schedules and calendars.
• Schedule and support executive and senior leadership meetings.

Benefits

• Workplace flexibility
• Commitment to health and well-being
• Opportunities to work with a purpose

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Machinery Manufacturing
• Education Level: Bachelor's degree