Executive Administrative Assistant-SDS

Virginia Union Univ • Richmond, VA

136d

About The Position

The Executive Administrative Assistant - SDS provides high-level administrative, organizational, and executive support to the leadership of the Student Development Services (SDS) division. This position serves as the primary point of contact for internal and external stakeholders, manages day-to-day operations, and ensures that departmental initiatives are executed effectively. The role requires discretion, professionalism, and the ability to manage complex tasks in a fast-paced university environment while supporting the mission of enhancing the student experience.

Requirements

• Bachelor's degree preferred; Associate's degree and equivalent experience considered.
• 3-5 years of progressively responsible administrative support experience, preferably in higher education.
• Must be able to lift 10 pounds.

Responsibilities

• Provide direct executive support to the Dean/Director, including managing calendars, scheduling, travel arrangements, and correspondence.
• Draft, review, and prepare reports, presentations, and communications for internal and external audiences.
• Serve as the first point of contact for the office, handling sensitive information with confidentiality and professionalism.
• Coordinate meetings, prepare agendas, take minutes, and ensure timely follow-up on action items.
• Oversee daily office operations to ensure efficiency and responsiveness.
• Maintain and organize records, files, and databases in compliance with university standards.
• Support budget tracking, expense processing, and procurement activities for the department.
• Serve as a resource for students, faculty, and staff seeking information on SDS programs, services, and policies.
• Coordinate logistics for workshops, events, and training sessions hosted by the department.
• Manage communications, including newsletters, announcements, and website updates.
• Collaborate with other university offices to promote holistic student success initiatives.
• Conduct research, compile data, and prepare reports for leadership review.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Bachelor's degree