Executive Administrative Assistant-Salary

Geodis • Brentwood, TN

105d

About The Position

The Executive Assistant is directly responsible for providing administrative support to assigned senior management team member(s). This role involves maintaining calendars, preparing communications, assisting with presentations, scheduling travel, managing contracts, and ensuring the smooth operation of office supplies and meeting arrangements.

Requirements

• High school diploma or GED (General Education Diploma) equivalency
• At least three years experience supporting executive leadership in an administrative capacity
• PC proficiency to include strong Microsoft Office skills with Word, Outlook, Excel and PowerPoint
• Excellent written and verbal communication skills and organizational skills
• Ability to type 65 WPM
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals

Responsibilities

• Maintains executive management team members' calendars and schedules
• Prepares and issues communication pieces on behalf of executive management team members
• Assists with preparation of PowerPoint presentations
• Schedules travel arrangements
• Manages contract process including coordination of Company signatures, electronic and original record-keeping, dispersal to appropriate parties, and follow-up on external signatures
• Edits, compiles, and distributes quarterly packages to Board of Directors in advance of board meetings
• Prepares and records expense reports for executive management team members on a timely basis
• Ensures that an optimal level of office supplies, letterhead and envelopes for assigned management team is maintained
• Coordinates meetings as needed to include communicating with attendees, setting up the room, ensuring equipment and supply needs are met, and having refreshments and/or meals available as needed
• Ensures an adequate level of drinks and supplies are maintained in the break room and meeting rooms as assigned
• Provides additional administrative support to others or with other tasks as assigned
• Files as needed
• Provides back up relief to the Receptionist as needed
• Other duties as required and assigned

What This Job Offers

• Industry: Support Activities for Transportation
• Education Level: High school or GED