Executive Administrative Assistant (NJUS)

NetJets - Columbus, OH

- Mid Level

Columbus, OH

Support Activities for Transportation

About the position

The primary function of the Executive Administrative Assistant is to perform administrative support tasks for and act as a key partner to the Executive Management Team members. The Executive Administrative Assistant must be a confident and responsible team player who is enthusiastic about multi-tasking and managing a wide range of responsibilities.

Responsibilities

• Manage complex calendars: plan and schedule internal and external meetings and coordinate meeting space.
• Compose correspondence and prepare agendas.
• Schedule private and commercial flights, ground transportation, and hotel.
• Plan and organize on-site catering, employee engagement, and team events.
• Effectively manage and anticipate the executives' needs and business priorities.
• Coordinate and manage information and communications to and from the executives' offices.
• Prepare meeting materials such as binders and board decks.
• Handle confidential and time-sensitive material and matters with discretion.
• Serve as a liaison between the executives and their direct reports, team members, suppliers, and business partners.
• Prepare and submit expense reports.
• Coordinate with the other Executive Administrative Assistants to provide broader support to the Executive Management Team and coverage as needed.

Requirements

• Minimum of five years of administrative support experience, C-suite experience preferred.
• High level of comfort and professionalism with assisting executives.
• Proven ability to effectively interact with employees at all levels within the organization.
• Proactive approach with the ability to anticipate and prioritize.
• High degree of initiative demonstrating self-motivation and ability to work independently.
• Excellent typing, grammar, communication, organizational and interpersonal skills.
• Skilled in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Promote the corporate image by representing the organizational mission and values internally and externally.