Executive Administrative Assistant Laboratory

3M • Maplewood, MN

236d • $66,635 - $81,442 • Hybrid

About The Position

As an Executive Administrative Assistant, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative people around the world. Here, you will make an impact by providing administrative support for the Lab Vice President of R D and multiple Lab Directors. This position provides an opportunity to transition from other private, public, government or military experience to a 3M career.

Requirements

• High school diploma/GED or higher from an accredited institution
• Two (2) years of experience performing common administrative functions and software in a public, private, government, or military environment

Nice To Haves

• Expertise equivalent to that which would be obtained through administrative certifications such as the Certified Professional Secretary (CPS)
• Advanced administrative assistant experience in a laboratory environment
• Experience with financial and employee data systems, for example, SAP, Workday, Concur expense reporting, etc.
• Advanced proficiency in MS Office including Word, Excel, PowerPoint and Teams
• Demonstrated ability to balance multiple priorities and complete assignments under pressure and short timelines

Responsibilities

• Provides administrative support for the Lab Vice President of R D and multiple Lab Directors
• Maintains multiple complex, frequently changing calendars including independent resolution of meeting conflicts
• Schedules and supports on- and off-site meetings, conferences, executive reviews, recognition programs and making necessary arrangements to set-up meeting space
• Creates and/or compiles meeting materials including agendas, pre-read material, presentations, surveys and meeting summaries
• Manages laboratory databases, Microsoft Teams and other electronic documentation and archives
• Leads all aspects of supply, certification and services procurement for a global R D organization
• Coordinates facility planning of laboratory in conjunction with building management, engineering, telephone services, etc.
• Coordinates travel arrangements and complete subsequent expense reports
• Performs basic accounting functions such as paying invoices, and tracking budgets and spending

Benefits

• Medical, Dental & Vision
• Health Savings Accounts
• Health Care & Dependent Care Flexible Spending Accounts
• Disability Benefits
• Life Insurance
• Voluntary Benefits
• Paid Absences
• Retirement Benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Nonmetallic Mineral Product Manufacturing
• Education Level: High school or GED