Executive Administrative Assistant III (Scheduler) - Office of the President

Maryland Connect • Patuxent Riding, MD

1d • $58,000 - $72,000

About The Position

As an integral part of the President’s team, the Executive Administrative Assistant III (Executive Scheduler) provides critical day-to-day support to the President and ensures a high level of efficiency in the calendar management for the President. The primary function of this position is strategic coordination of the President’s schedule.

Requirements

• Associate of Arts degree. A Bachelor’s degree may substitute for years’ experience.
• Six years’ experience providing high-volume scheduling including two years of administrative support for a President/Chief Executive Officer or other senior official at a comparable organization.
• Strong organizational skills and ability to set priorities and respond quickly as priorities change.
• Ability to handle high volume of scheduling matters in a fast-paced environment.
• Strong interpersonal skills with an ability to build good relationships with peers and to interact with senior administrators and diverse campus constituencies.
• Strong verbal and written communication skills and ability to collect, compile and organize information and provide summary reports.
• Ability to anticipate needs and work proactively to solve problems.
• Keen attention to detail, commitment to excellence and outstanding customer service.
• Good judgment, appropriate discretion and tact in handling sensitive matters and in interacting with students, staff, public officials and other constituencies.
• Ability to project a professional, polished image in representing the Office of the President.
• Ability to make effective oral presentations.
• Ability to supervise office operations and staff.
• Skilled in managing filing systems.
• Excellent technological skills with high proficiency in Microsoft Office Suite, including Word, Excel and PowerPoint, and various virtual meeting platforms required.

Nice To Haves

• Not Currently Available

Responsibilities

• Provide complex calendar management by reviewing and assessing short-term and long-term scheduling priorities for the President.
• Work closely with the President to ensure effective time management.
• Prioritize daily and monthly schedules, internal and external meetings, events and travel arrangements with keen attention to detail.
• Ensure timely preparation for meetings and events by collecting and compiling required information and materials.
• Work in concert with the Executive Assistant to the President/Operation Manager on briefing materials and information flow, and track correspondence for the President’s Office.
• Serve as a primary point of contact and intermediary between the President and various internal and external constituencies (faculty, staff, students and members of the public).
• Monitor President’s email account and respond to and direct inquiries to appropriate offices.
• Perform other related administrative duties as assigned.

Benefits

• Benefits include medical, dental, prescription, long-term disability, accidental death and dismemberment insurance and life insurance; paid time for paid sick leave, annual leave, and personal leave; 12 paid holidays per year, tuition remission; employer-funded pension and supplemental retirement accounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 1-10 employees