Executive Administrative Assistant (Hybrid- Chicago Based)

Allstate

86d • $57,500 - $90,000 • Remote

About The Position

Make an Impact Behind the Scenes. We're looking for a proactive, detail-oriented Executive Administrative Assistant to support a dynamic Executive Vice President and help drive the success of our team. If you're a master of organization, thrive in fast-paced environments, and enjoy being the go-to person who keeps everything running smoothly—this role is for you.

Requirements

• Strong knowledge of business operations and administrative best practices.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, OneNote).
• Exceptional communication skills—written, verbal, and interpersonal.
• A sharp eye for detail and a knack for prioritizing tasks under tight deadlines.
• Ability to work independently and as part of a team, supporting multiple leaders.
• High level of discretion, urgency, and professionalism.
• Experience influencing and coordinating across teams to get things done.

Responsibilities

• Be a trusted partner to senior leadership, providing high-level administrative support and helping shape a positive team culture.
• Own calendar management, travel coordination, and expense reporting with precision and foresight.
• Prepare polished presentations and documents that make an impression.
• Organize virtual and in-person meetings, events, and logistics—ensuring every detail is covered.
• Manage day-to-day office operations, correspondence, and reporting with minimal supervision.
• Handle confidential information with discretion and professionalism.
• Lead onboarding efforts for new team members, ensuring a seamless experience.
• Collaborate on special projects and maintain communication with key stakeholders.

Benefits

• Hybrid flexibility: work remotely and come into our Chicago office locations as needed.
• A role that offers variety, autonomy, and the chance to grow your career.

What This Job Offers

• Job Type: Full-time
• Industry: Insurance Carriers and Related Activities