Executive Administrative Assistant, Global Partnership (Seasonal)

Atlanta Hawks•Atlanta, GA

1d•Hybrid

About The Position

We are seeking a highly organized, strategic, and discreet Executive Administrative Assistant to support Global Partnerships leadership. This role is ideal for a proactive problem-solver who thrives in a fast-paced, high-profile environment and can seamlessly manage executive operations while contributing to partnership success. You will play a critical role in optimizing executive effectiveness, coordinating cross-functional initiatives, and supporting the delivery of world-class partnership experiences. The ideal candidate demonstrates sound judgment, exceptional communication skills, and the ability to anticipate needs while handling sensitive information with the utmost confidentiality. This is a seasonal, temporary role for the duration of the upcoming season, with the potential for long-term placement based on performance and business needs. This position follows a hybrid schedule (typically Monday–Thursday in-office, Friday remote). However, flexibility is essential; because we operate in sports and entertainment, you must be available to work evenings, weekends, and game days as required to support our leadership team and partners.

Requirements

3–5 years of experience in executive administrative support, operations, or partnerships in a fast-paced environment.
Exceptional written and verbal communication skills, with experience supporting C-suite or senior leadership.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
High level of professionalism, discretion, and sound judgment.
Proficiency in Microsoft Office (Excel, PowerPoint, Outlook) and CRM systems such as Salesforce.
Ability to work flexible hours, including evenings, weekends, and event days.

Nice To Haves

Bachelor’s degree in Business, Marketing, Communications, Sports Management, or a related field.
Experience in sports, entertainment, agencies, or event-driven environments.

Responsibilities

Executive Operations & Administrative Support Manage complex calendaring, scheduling, travel coordination, and expense reporting for Global Partnerships leadership.
Establish and maintain a structured weekly operating rhythm, including preparing agendas, briefing materials, and executive reports.
Draft, edit, and proofread high-level communications, presentations, and correspondence for senior leadership.
Coordinate logistics for executive meetings, offsites, team events, and professional development initiatives.
Handle confidential business, financial, and partnership information with a high level of discretion.
Global Partnership Coordination Support the execution of partnership engagement plans, including onboarding, renewals, and activations.
Assist in the coordination and delivery of partnership assets such as signage, digital placements, hospitality, and promotional elements.
Collaborate with internal teams (sales, marketing, creative, events) to ensure timely and seamless execution of partnership commitments.
Provide on-site support during games, events, and key partner engagements.
Cross-Functional Collaboration Serve as a liaison between Global Partnerships leadership and internal departments to ensure alignment on priorities and deliverables.
Track action items, maintain project timelines, and ensure accountability across teams.
Support internal communications and help streamline workflows to improve operational efficiency Data, Reporting & Insights Maintain accurate partner records and engagement activity within CRM systems (e.g., Salesforce).
Assist in preparing post-event recaps, performance summaries, and executive reports.
Track key metrics and support the development of insights that inform partnership strategy and growth opportunities.