Executive Administrative Assistant - Chief Accounting Officer (HYBRID)

Equitable • New York, NY

17d • $70,000 - $104,000 • Hybrid

About The Position

At Equitable, we help clients secure their financial well-being so they can pursue long and fulfilling lives - a mission we’ve honed since 1859.
Equitable is looking for an Executive Administrative Assistant to support the Chief Accounting Officer (CAO) and Finance Leadership. This team member will provide high-level administrative, operational, and project management support. Including close collaboration with the CAO’s Chief of Staff. This role requires exceptional organizational skills, sound judgment, attention to detail, and the ability to operate in a fast‑paced, deadline‑driven environment.

Requirements

• Associates Degree or equivalent
• 6+ years of executive administrative experience.
• Proficiency in Microsoft Office, SharePoint, Concur, ServiceNow, and DocuSign.
• Demonstrated interpersonal, communication, and organizational skills.
• Ability to work independently under deadlines.

Nice To Haves

• Experience supporting accounting, finance, and/or risk leaders.

Responsibilities

• Maintain complex executive calendars; anticipate conflicts and prioritize competing demands.
• Prepare agendas, briefings, summaries, and confidential correspondence.
• Composes correspondence and documents of highly confidential nature, edits and formats board papers.
• Manage travel, expense reports, onboarding/offboarding, and ServiceNow requests.
• Act as a project manager for special projects, which may include: planning and coordinating multiple presentations and disseminating information.
• Assists with business planning and initiative implementation.
• Ability to facilitate meetings and communicate results to project teams and management.
• Schedule and manage quarterly close meetings.
• Coordinate conference rooms, materials distribution, and follow‑ups.
• Create and manage POs; reconcile invoices; track expenses.
• Manage onboarding/offboarding of new consultants; order laptops and coordinate access.
• Prepare, edit, and format board papers and executive documents.
• Draft executive communications and business review materials.
• Plan corporate events, executive offsites, trainings, and celebrations.
• Manage logistics, catering, and headcount.
• Monitor off‑site storage; identify records for destruction.
• Support retention compliance and documentation.
• Maintain QMQ distribution lists.
• Load into DocuSign and archive to SharePoint.

Benefits

• For eligible employees, Equitable provides a full range of benefits. This includes medical, dental, vision, a 401(k) plan, and paid time off.
• Equitable Total Rewards Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree