Executive Administrative Assistant – Business Development (Remote)

RTX

1d•Remote

About The Position

Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market. We are seeking a highly experienced and proactive Executive Administrative Assistant to support the Executive Director of Business Development. This is a high-visibility, fast-paced role that demands exceptional organizational acumen, discretion, and a deep familiarity with the processes, systems, and culture of Collins Aerospace. The ideal candidate is a seasoned professional who can anticipate needs, manage competing priorities, and serve as a trusted partner to senior leadership.

Requirements

Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 8 years relevant experience
5+ years of executive administrative experience supporting Senior Director-level or above leadership, preferably within the aerospace or defense industry
Demonstrated, hands-on experience with Collins Aerospace processes, systems, and internal tools — this is a non-negotiable requirement. Candidates must be able to speak in detail to this experience during the interview process
Strong working knowledge of defense industry business development practices, including capture management, proposal lifecycles, and government procurement processes
Exceptional written and verbal communication skills, with the ability to draft executive-level correspondence independently
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration platforms such as SharePoint and Microsoft Teams
Demonstrated ability to manage multiple high-priority tasks simultaneously with minimal supervision
Strong interpersonal skills and professional presence when interfacing with senior leaders, customers, and partners

Nice To Haves

Prior employment at Collins Aerospace in an administrative, program coordination, or BD support role
Experience supporting strategic pursuit activities
Experience with CRM tools such as Salesforce
Associate's or Bachelor's degree in Business Administration, Communications, or a related field

Responsibilities

Provide comprehensive executive-level administrative support to the Executive Director of Business Development, including complex calendar management, travel coordination, and expense reporting
Serve as the primary point of contact and liaison between the Executive Director and internal/external stakeholders, including government clients, partner organizations, and internal business units
Provide basic administrative support to the Mission Systems business development leader team including routine calendar management, travel coordination and expense reporting
Leverage in-depth knowledge of Collins Aerospace internal systems, workflows, and processes to coordinate cross-functional business development activities and proposal efforts
Prepare, edit, and distribute high-quality correspondence, briefings, presentations, and reports on behalf of the Executive Director
Support coordination of capture activities, gate reviews, and proposal submissions in accordance with internal BD processes and approval workflows
Arrange and support executive meetings, off-sites, and conferences, including agenda development, logistics, and minutes/action item tracking
Handle sensitive and confidential information with the utmost professionalism and discretion, in compliance with ITAR, export control, and security regulations
Coordinate with contracts, legal, finance, engineering and program teams as needed to support business development initiatives

Benefits

Medical, dental, and vision insurance
Three weeks of vacation for newly hired employees
Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
Tuition reimbursement program
Student Loan Repayment Program
Life insurance and disability coverage
Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
Birth, adoption, parental leave benefits
Ovia Health, fertility, and family planning
Adoption Assistance
Autism Benefit
Employee Assistance Plan, including up to 10 free counseling sessions
Healthy You Incentives, wellness rewards program
Doctor on Demand, virtual doctor visits
Bright Horizons, child and elder care services
Teladoc Medical Experts, second opinion program