Executive Administrative Assistant Accounting

Sheetz • Altoona, PA

289d

About The Position

Provide comprehensive executive level administrative support to the Vice President, Director, and other senior leaders of Accounting. Act as the first point of contact for the Vice President's schedule, meetings, and requests. Coordinate a variety of high-level, confidential and sensitive internal and external communications relative to the VP's responsibilities.

Requirements

• High School diploma/GED required
• Minimum 3 years' experience in administrative support or similar role required
• Relevant Sheetz experience preferred
• Experience with executive leadership support preferred

Nice To Haves

• Associate's degree in related field preferred
• Project management certification preferred

Responsibilities

• Provides comprehensive executive level administrative support for the VP of Accounting and other Accounting senior leaders, ensuring the highest level of discretion.
• Coordinate internal and external communications relative to the VP's responsibilities: prepare draft emails and other correspondence; prepare key documents for signature, comments, decision, or action; compile data for a variety of complex reports, presentations, and oral/written communications; create and/or adapt reports and presentations; organize and prepare relevant briefing or background materials in preparation of meetings.
• Act as first point of contact for VP's schedule; manage VP's and department calendar(s) including scheduling appointments and meetings, and independently resolving conflicts; manage complex projects and events, coordinate travel arrangements, meeting logistics, equipment purchases, and budgetary expenditures; support company and department employee events through project management, event execution, and on-site support as necessary.
• Develop and maintain positive liaison relationships with various internal and external customers including employees, executives, board members and the general public.
• Maintain departmental monthly financial statements, as well as collect and generate data for various reports upon request utilizing various software platforms.
• Perform approval of paid time off and P-card transactions for VP and Senior staff.
• Manage relevant Bob.com pages and communications with recorded meetings, documentation, announcements, etc.

What This Job Offers

• Industry: Gasoline Stations and Fuel Dealers
• Education Level: High school or GED