Executive Administrative Assistant, Academic Affairs: Provost

University of Tennessee • Knoxville, TN

419d

About The Position

The Executive Administrative Assistant for Academic Affairs at the University of Tennessee will provide comprehensive administrative support to the Vice Provost and staff members. This role involves managing confidential materials, scheduling, and coordinating events and travel, while also assisting with financial, HR, and operational tasks. The position is integral to the daily functions of the Academic Affairs division, ensuring smooth operations and effective communication within the department.

Requirements

• Associate degree required.
• 2 years of experience in an administrative office environment.
• Experience with campus platforms including room reservation systems and web content management systems.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills, with the ability to manage multiple tasks.
• Proficiency with Microsoft Office suite.

Nice To Haves

• Bachelor's degree preferred.
• CAP (Certified Administrative Professional) certification preferred.
• 5 years of office experience preferred.
• Higher education experience preferred, especially with administrative support at the college level.
• 2 years of experience providing executive level support preferred.

Responsibilities

• Manages the Vice Provost calendar and email inbox.
• Provides meeting support including scheduling, reserving rooms, preparing agendas, and taking notes.
• Supports Vice Provost's committees and advisory groups.
• Proactively monitors deadlines and time-sensitive operations of the Vice Provost.
• Performs financial, HR, and operational business activities such as accounts payable, travel arrangements, and P-card transactions.
• Aids with entering position, personnel, and new hire actions in the ERP system as needed.
• Provides assistance with ledger, payroll, and P-card reconciliations as required.
• Coordinates annual inventory processes for the Vice Provost for Academic Affairs unit.
• Provides event and travel support.

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Education Level: Associate degree