Executive Administration Assistant

American Express•Phoenix, AZ

2d•$31 - $49•Hybrid

About The Position

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. From delivering differentiated products to providing world-class customer service, we operate with a strong risk mindset, ensuring we continue to uphold our brand promise of trust, security, and service. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express. Enterprise Technology Services Governance & Control is looking for a highly organized and thoughtfully engaged Executive Assistant to play a central and critical role in the success of two Vice Presidents within the organization. This position requires comprehensive prioritization and interpersonal skills in addition to a strong sense of integrity with the utmost discretion. The ideal candidate must be highly communicative and able to work well in a dynamic and complex environment with multiple shifting priorities.

Requirements

3+ years of experience in an executive assistant or office manager capacity
Ability to organize and work on own initiative
Ability to work independently or with minimal direction
Experience in handling a wide range of administrative related tasks, organizing large meetings, and arranging travel
Ability to manage and complete multiple tasks within specified timeframes
Ability to act diplomatically and respectfully when communicating with individuals of varying levels
Expert level of written and verbal communication skills
Understanding and appreciation of key customer relationships (internal & external).
Accuracy and attention to details
Commitment to ongoing learning & development
Flexible, proactive, well organized, resourceful and efficient
Handling of confidential and sensitive issues in an appropriate manner
An ability to demonstrate adaptability and flexibility
A proactive approach with strong interpersonal skills and decision-making ability
Strong knowledge of MS Office, including Word, Excel, PowerPoint

Nice To Haves

Project management skills are a plus

Responsibilities

Organizing and maintaining a complex calendar using a high level of tact and integrity, including scheduling meetings and conference calls across different time zones, most frequently between AZ, NY, UK and India
Managing the logistics of key meetings, including room booking, catering, production of meeting materials, etc.
Coordinating travel arrangements as needed, including air, hotel, transfers & visas
Reconciling expenses and filing expense reports
Producing accurate presentations, documents and general correspondence in a timely manner.
General follow-up and reminders in order to effectively meet deadlines and commitments.
Organizing regular team meetings and 1:1s with Direct Reports.
Maintaining inventory of office supplies, including placing orders
Managing confidential filing and keeping regulatory records in good order
Assisting with special projects and initiatives as needed

Benefits

Competitive base salaries
Bonus incentives
6%25 Company Match on retirement savings plan
Free financial coaching and financial well-being support
Comprehensive medical, dental, vision, life insurance, and disability benefits
Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
Free and confidential counseling support through our Healthy Minds program
Career development and training opportunities