Executive Administration Assistant II, KGUN

The E.W. Scripps Company

17h•Onsite

About The Position

Join KGUN in Tucson, Arizona, as an Executive Assistant, where you'll serve as a trusted partner to a vice president, managing complex administrative operations and high-level projects. This role offers the opportunity to work at the executive level, handling confidential matters and contributing to strategic initiatives that drive our organization forward.

Requirements

High school diploma or equivalent required
Specialized training/certification may be required
Generally, 2+ years of experience in area of responsibility
Proficiency with various software programs including Microsoft Outlook, Word, Excel, and PowerPoint
Advanced knowledge of general office practice and business etiquette
Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service
Ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision
Above average knowledge of business correspondence composition
Accurate and efficient typing skills
Possess advanced interpersonal and communication skills and the ability to maintain good working relationships with all co-workers and outside clients
Possess above average organizational skills including attention to detail and follow through
Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times
Be able to work overtime as needed, often with little notice

Responsibilities

Prepare complex business presentation documents and spreadsheets
Assist in special projects, perform research and maintaining records
Compose correspondence, based on the general knowledge of the manager's view, about administrative matters and general office policies for manager's approval
Initiate routine and non-routine correspondence and memoranda
Answer and screen phone calls, providing information for both routine and complex inquiries
Schedule and maintain calendar of appointments, meetings and travel itineraries, coordinate related arrangements, and arrange for meeting rooms
Anticipate and prepare materials needed by the manager for conferences, correspondence, appointments, meetings, telephone calls, etc
Prepare and distribute minutes to meetings
Establish and maintain a variety of files and records
May be required to take and transcribe dictation and to take shorthand
Perform other duties as may be assigned