Executive Admin

Angel • Provo, UT

78d • $54,000 - $70,000

About The Position

Executive Admins are responsible for performing a number of administrative duties to help support our executives. This includes coordinating executive communications, preparing corporate documents, scheduling meetings, managing travel itineraries, arranging corporate events, maintaining organized filing systems, and upholding confidentiality. The role requires constant availability during business hours and flexibility to meet urgent deadlines, as well as effective communication between executives and team members.

Requirements

• Bachelor’s Degree in a related field or equivalent work experience.
• 1-3 years of admin experience.
• Proficiency in speaking, reading and writing in the English language required.
• Advanced proficiency with Microsoft Office and Google Workspace.

Nice To Haves

• 3+ years of experience.
• Additional language proficiency is a plus.

Responsibilities

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients.
• Prepare internal and external corporate documents for team members and industry partners.
• Schedule meetings and appointments and manage travel itineraries.
• Arrange corporate events to take place outside of the workplace, such as fund-raising events and/or staff appreciation events.
• Maintain an organized filing system of paper and electronic documents.
• Uphold a strict level of confidentiality.
• Develop and sustain a level of professionalism among staff and clientele.
• Constant availability within business hours and flexible availability to ensure urgent deadlines.
• Patiently keep the Executive on time, on schedule, and aware of deadlines.
• Communicate executive needs to other team members, as well as the needs of the team back to leadership.
• Maintain consistent communication between all parties to ensure needed information is being received on both ends.
• Attend and contribute to regularly scheduled staff meetings.
• Use the system Airtable as needed in the role.

Benefits

• Competitive compensation.
• 100% company-paid medical, dental, and vision premiums for employees and dependents.
• Short and Long Term Disability Insurance and Basic Life Insurance paid for employee, with option of additional AD&D insurance.
• Generous Paid Time Off.
• Health Spending Account (HSA).
• 401(k) investment opportunity with employer match.
• Paid parental leave.
• Identity Theft Insurance.
• Pet Insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree