EXECUTIVE ADMIN ASSISTANT

Loyola University Chicago • Chicago, IL

470d • $64,480 - $72,800

About The Position

The Executive Administrative Assistant to the Dean at Loyola University Chicago is responsible for ensuring the efficient coordination and operation of the Dean's affairs. This role acts as the primary support for the Dean's Office, managing communications, scheduling, and administrative tasks to facilitate the Dean's responsibilities and interactions with various stakeholders.

Requirements

• Must have completed college and at least five years of related experience.
• Experience in higher education is strongly preferred.
• Excellent communication and organizational skills are required.
• Strong interpersonal, organizational, reasoning, and problem-solving skills.
• Ability to maintain confidentiality and accurate records.
• Attention to detail and ability to handle multiple projects under pressure.
• Advanced knowledge of MS Office Suite and proficiency with Internet and email applications.

Responsibilities

• Screens calls and maintains the Dean's calendar, ensuring deadlines and events are managed effectively.
• Creates meeting agendas and takes notes during meetings.
• Acts as a liaison between the Dean and Associate/Assistant Deans, department chairs, directors, faculty, staff, and students.
• Supports the Dean in meetings and on committees.
• Interfaces as the liaison for the School's Board of Advisors.
• Prepares sensitive and confidential correspondence, reports, and minutes; composes routine correspondence for the Dean's signature.
• Communicates information and responses to internal and external constituents.
• Maintains confidential files and arranges meetings.
• Manages all aspects of the Dean's travel, including booking, itineraries, and expense reports.
• Organizes receptions and special events, and greets guests to the Dean's Office, providing hospitality.
• Monitors budgets, prepares expense reports, reconciles the Dean's credit card, and creates periodic analyses, projections, and reports.

Benefits

• Commuter assistance
• Health savings account
• Health insurance
• Dental insurance
• Flexible spending account
• Employee assistance program
• Vision insurance
• 403(b)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: No Education Listed
• Number of Employees: 10,001+ employees