Executive Admin Assistant III

TD Bank • Mount Laurel Township, NJ

96d • $25 - $37

About The Position

The Executive Administrative Assistant III provides highly responsible, diversified and confidential secretarial and administrative support to Senior Executives. Manages the office of Senior Executives and requires comprehensive knowledge of executive operations, policies, practices and personnel. This role provides dedicated executive administrative support for members of the US Legal Consumer Banking team working to facilitate high-level executive functions. It will involve the management of sensitive and confidential material requiring a high level of discretion and plays a key administrative support role in the continuing success of US Legal and the Consumer Banking team.

Requirements

• Associate's degree and/or Bachelor's degree or progressive work experience in addition to experience below.
• 4+ years of related experience.
• Exceptional secretarial and administrative skills.
• Knowledge of division organization, terminology and operations.
• Ability to work independently and within a team.
• Proven organizational skills, with ability to keep others focused, on task and efficient.
• Excellent communication skills, both written and verbal with ability to work with all levels of the enterprise.
• Demonstrated PC skills, including proficiency with spreadsheets, reporting tools and presentation software.

Responsibilities

• Coordinates and facilitates high-level executive functions with wide latitude for independent judgment.
• Schedules appointments and coordinates arrangements for meetings, conferences and travel itineraries.
• Performs a variety of duties to conserve the time of the executive, such as keeping personal business bookkeeping records and other personal business items as directed.
• Exhibits a high level of tact and discretion due to the frequency of high level internal and external contacts.
• Demonstrates a thorough understanding of executive's job and methods of work.
• Coordinates and/or supervises office administrative and support personnel, assigning, prioritizing and monitoring work.
• Assists with numerous highly confidential functions including merger and acquisition early stage meetings and due diligence document organization.
• Compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records.
• Tracks Board participation and activity and coordinates payment of fees.
• Communicates and coordinates with internal departments, community leaders, organizations, shareholders and high-level customers in order to resolve issues and concerns.
• Researches, assembles and prepares data and special reports, providing analysis and summaries.
• Conducts projects as assigned such as coordinating regulatory exams.

Benefits

• Base salary and variable compensation/incentive awards.
• Health and well-being benefits.
• Savings and retirement programs.
• Paid time off (including Vacation PTO, Flex PTO, and Holiday PTO).
• Banking benefits and discounts.
• Career development and reward and recognition programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Credit Intermediation and Related Activities
• Education Level: Associate degree