Events Specialist

Akerman LLP•Miami, FL

1d•Hybrid

About The Position

Akerman LLP is seeking an Events Specialist. The Events Specialist is a specialist role focused on planning, organizing, and executing high-impact internal and external events that align with the firm's strategic objectives. This position requires deep expertise in event management within professional services environments, collaborating with attorneys, business development teams, and cross-functional departments to deliver seamless events that maintain the highest standards of professionalism and attention to detail. Akerman has adopted a hybrid work environment.

Requirements

Bachelor's degree required, degree in Event Management, Marketing, Hospitality, or related field a plus
Minimum of 4+ years of progressive experience in event planning within a professional services environment
Communication Excellence: Strong written and verbal communication skills for coordinating with attorneys, clients, vendors, and promoting events effectively
Advanced Organization: Exceptional ability to manage multiple concurrent events, budgets, schedules, and complex logistics
Detail Orientation: Meticulous attention to detail ensuring flawless execution from contracts to catering
Strategic Problem-Solving: Ability to anticipate challenges and respond quickly under pressure to manage last-minute changes
Relationship Building: Strong interpersonal skills for fostering productive relationships with internal teams and external vendors through empathy, patience, and collaboration
Technical Proficiency: Expert-level familiarity with CRM tools (InterAction), webinar platforms, and specialized event management software
Negotiation Expertise: Skilled negotiator capable of securing favorable vendor terms and managing costs efficiently
Time Management: Superior ability to manage competing priorities and tight deadlines while maintaining quality standards

Nice To Haves

Law firm experience a plus

Responsibilities

Event Planning & Execution Coordinate complex firmwide events, including client networking events, CLE presentations, retreats, and social gatherings
Assist Senior Events Manager with contracts, event budgets, and research and evaluation of venues
Coordinate all event logistics including setup, catering, audiovisual requirements, decor, transportation, and staffing
Develop comprehensive event timelines, run-of-show documents, and detailed checklists to ensure flawless execution
Stakeholder Collaboration Partner with attorneys and business development teams to define event objectives and desired outcomes
Provide proactive updates to stakeholders throughout the event lifecycle
Ensure all events comply with firm policies, risk management guidelines, and legal requirements
Post-Event Analysis & Continuous Improvement Conduct thorough post-event evaluations to measure success metrics and return on investment (ROI)
Gather and analyze attendee feedback to identify opportunities for enhancement
Document lessons learned and best practices for future events
Team Support & Knowledge Sharing Collaborate closely with the Senior Events Manager to implement and refine best practices
Provide guidance and mentorship to MCD team members on event planning processes as needed
Contribute to the development of departmental resources and training materials