Events Services Coordinator

City Of San Antonio, TX • San Antonio, TX

83d

About The Position

Under direction, is responsible for planning and coordinating events with customers, organizing set-up requirements, and contract services for City facilities. Working conditions are primarily in an office environment. May exercise functional supervision over assigned staff.

Requirements

• Bachelor's Degree from an accredited college or university.

Nice To Haves

• Experience in managing multiple events for various settings and clients.
• Experience in simultaneously managing multiple high-level projects.

Responsibilities

• Ensures each event is provided with qualified services to open facilities, clean premises, complete set-up, and required service items.
• Ensures the availability of all equipment contracted for customer's use.
• Coordinates efforts of caterers, decorators, audio-visual, stagehands, etc., when organizing set-up requirements.
• Assures compliance with all health and safety regulations by personnel participating in a function.
• Prepares various reports and composes correspondence.
• Prepares and assists in collecting billing charges.
• Meets with convention executives and convention planners to promote City facilities for future events.
• Prepares detailed event set-up information for labor crew leaders, sound technicians, and stage hands.
• Coordinates in-house security to ensure contracted areas are open and secured based on needs of the lessees.
• Conducts City facility tours to show prospective clients the availability of suitable space for conventions, shows, meetings, concerts, galas, exhibits, and other functions.
• Performs related duties and fulfills responsibilities as required.

What This Job Offers

• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees