Events & Program Coordinator (Onsite - Richardson, TX)

GXA•Richardson, TX

50d•Onsite

About The Position

GXA is a growing IT services and cybersecurity company based in Richardson, Texas. We help Texas-based small and mid-sized businesses operate securely, efficiently, and with confidence through strategic IT leadership and proactive support. We’re a collaborative, growth-focused team that values ownership, reliability, follow-through, and continuous improvement. We specialize in AI-powered IT solutions, cybersecurity, and strategic technology consulting for organizations typically ranging from 30 to 250 employees across verticals like education, commercial real estate, manufacturing, and nonprofits. We’re hiring an Events & Program Coordinator who is highly organized, dependable, and great at logistics. This role is less about marketing and more about administrative coordination + execution. You will take plans mapped out by the company and make them happen—coordinating venues, vendors, invitations/RSVPs, run-of-show, materials, and follow-up. You’ll also support the operational coordination behind our podcast program (guest scheduling, recording logistics, and keeping the production calendar on track), plus webinars The goal is to remove the marketing and leadership team from operational coordination so they can focus on being present and delivering great content. You’ll work closely with GXA’s leadership, fractional CMO (strategy/content direction) and internal marketing operations lead (HubSpot, dashboards, digital campaigns) to keep programs moving smoothly and consistently. This is a great fit for someone with an administrative assistant background and strong event planning experience—especially candidates from nonprofits, associations, hospitality, education, or corporate environments

Requirements

2+ years of experience in event coordination, program coordination, or administrative support with significant event planning responsibilities
Strong organizational skills and attention to detail (you love checklists and timelines)
Ability to manage multiple tasks and deadlines without dropping details
Excellent written and verbal communication (vendors, guests, internal teams)
Comfortable learning tools and technology (calendar tools, registration tools, Zoom/Teams; CRM exposure helpful)
Able to work onsite and occasionally support early morning/evening events

Nice To Haves

Experience coordinating fundraisers, galas, community events, or association events
Experience coordinating podcast logistics (guest scheduling, studio coordination, production calendars)
Familiarity with HubSpot (or any CRM/event registration tool)
Comfort with light day-of A/V coordination with venue support (mic check, slides, Zoom setup)
Experience supporting executive-level events or VIP guests