Events & Office Coordinator, Part-time

Eulerity•New York, NY

3d•$18 - $20•Onsite

About The Position

As a part-time event and office coordinator for Eulerity, you'll assist in the logistical planning and execution of client conferences, while assisting in the office with administrative tasks, potentially including scheduling, vendor coordination, and event logistics. Event Logistics & Execution: Event Coordination: Assist with planning, organizing, and executing events, including communication with event staff, mailing managing vendors, and coordinating logistics. Budget Management: Help manage event budgets, track expenses, and ensure cost-effectiveness. Logistics: Handle event logistics, such as venue setup, catering, and AV equipment. Vendor Management: Coordinate with vendors, including catering, AV, and decorations, to ensure smooth event execution. Skills & Qualifications: Event Planning Experience: Some experience in event planning or coordination is beneficial. Organizational Skills: Strong organizational and time management skills are essential. Communication Skills: Excellent communication and interpersonal skills are necessary. Problem-Solving Skills: Ability to troubleshoot issues and find solutions. Responsibilities: This role blends handling the logistics of events and traditional office management with hands-on tasks, including coordinating payment of invoices, shipping materials, printing content, coordinating hotel booking, and keeping booth item inventory. The ideal candidate will be flexible, proactive, and ready to contribute to a fast-paced environment where roles evolve as our company grows. Event Logistics & Coordination: Work closely with the marketing and accounting departments to process invoices and ensure timely payment to vendors Manage sponsorship needs, including tracking deliverables and coordinating with internal team + external vendors Track conference invoices and ensure timely follow-up Organize and maintain accurate booth material inventory Manage and handle the printing, packaging, and shipping of event materials, promotional items, and other necessary supplies. Help coordinate internal team member involvement in event preparation and execution, ensuring clear communication and task delegation. Work closely with marketing to ensure the creation and deliverables of event-specific content Help manage hotel bookings and coordination for event attendees and staff, ensuring efficient and cost-effective arrangements Facilitate communication and collaboration among team members regarding conference due dates and needs Office Administration: Manage daily office operations and supplies Coordinate scheduling and calendar management for team events Maintain inventory of office including snacks and office supplies

Requirements

Prior experience in event support preferred.
Able to commit to a minimum of 15 hours per week to start with.
Strong organizational and time management skills with the ability to prioritize and multitask effectively.
Excellent communication and interpersonal skills to build rapport with colleagues at all levels.
A positive attitude, a can-do spirit, and team player.
Must be based in NYC and available to work in our Midtown office.

Nice To Haves

Some experience in event planning or coordination is beneficial.
Ability to troubleshoot issues and find solutions.

Responsibilities

Assist with planning, organizing, and executing events, including communication with event staff, mailing managing vendors, and coordinating logistics.
Help manage event budgets, track expenses, and ensure cost-effectiveness.
Handle event logistics, such as venue setup, catering, and AV equipment.
Coordinate with vendors, including catering, AV, and decorations, to ensure smooth event execution.
Work closely with the marketing and accounting departments to process invoices and ensure timely payment to vendors
Manage sponsorship needs, including tracking deliverables and coordinating with internal team + external vendors
Track conference invoices and ensure timely follow-up
Organize and maintain accurate booth material inventory
Manage and handle the printing, packaging, and shipping of event materials, promotional items, and other necessary supplies.
Help coordinate internal team member involvement in event preparation and execution, ensuring clear communication and task delegation.
Work closely with marketing to ensure the creation and deliverables of event-specific content
Help manage hotel bookings and coordination for event attendees and staff, ensuring efficient and cost-effective arrangements
Facilitate communication and collaboration among team members regarding conference due dates and needs
Manage daily office operations and supplies
Coordinate scheduling and calendar management for team events
Maintain inventory of office including snacks and office supplies