Events and Marketing Project Coordinator
About The Position
The Events & Marketing Project Coordinator plays a dual role in planning and executing high-quality events while supporting the Association’s marketing and communications efforts. This position ensures all Iowa REALTORS® events and meetings are executed seamlessly while also coordinating marketing projects that enhance member engagement and promote the Association’s initiatives. This individual serves as a liaison between staff, leadership, members, and external partners, delivering exceptional event experiences and cohesive, strategic communications. The role requires a highly organized, creative, and detail-oriented professional who thrives in a fast-paced, collaborative environment.
Requirements
- Bachelor’s Degree in Marketing, Communications, Event Management, or related field preferred
- 3–5 years of experience in event planning, marketing, or a related role
- Experience coordinating events and working with vendors
- Proficiency in Adobe Creative Suite, Canva and Microsoft Office
- Experience with social media management and analytics tools
- Strong written and verbal communication skills
- Exceptional organization and attention to detail
- Ability to manage multiple projects and deadlines simultaneously
- Strong problem-solving and decision-making skills
- Ability to work independently and proactively
- Creative mindset with a passion for marketing and engagement
- Strong interpersonal skills and ability to build relationships with members, staff, and vendors
- Adaptability and composure in fast-paced or high-pressure situations
Responsibilities
- Assist in executing marketing campaigns and projects to support Association goals
- Develop, schedule, and manage social media content across platforms
- Monitor engagement, respond to comments/messages, and track performance metrics
- Create graphic assets including social media visuals, infographics, banners, and promotional materials
- Ensure brand consistency across all communications and materials
- Support video production and editing for marketing initiatives
- Maintain marketing calendars and organize campaign assets
- Assist with publication design, including the End-of-Year magazine
- Collaborate across departments (Legal, Education, Advocacy, Events) to create cohesive member-focused communications
- Collaborate to oversee all aspects of Iowa REALTORS® events, meetings, and conferences, including: State conferences and special events, National association meetings, Internal staff events and building activities
- Serve as the primary liaison between venues and vendors
- Research, recommend, and secure venues; assist to negotiate contracts, pricing, and services
- Manage vendor relationships and ensure contractual obligations are met
- Oversee event logistics including registration, room setup, AV, food and beverage, and materials
- Provide on-site event management and support
- Assist in building meeting space scheduling and logistics
- Assist with calendar requests and special projects as assigned
- Support internal meetings, staff events, and organizational initiatives
- Support Board of Directors meeting needs, including calendar invites and meeting notes
- Provide general support to staff and leadership as needed
Benefits
- Full benefits package available
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
1-10 employees
