Events & Marketing Coordinator at NAIOP Massachusetts

Naiop • Needham, MA

455d

About The Position

The Events & Marketing Coordinator at NAIOP Massachusetts is responsible for planning, coordinating, and executing events, educational courses, and professional development offerings. This role involves managing event logistics, marketing initiatives, and ensuring the financial success of events while supporting the organization's mission to advocate for the commercial real estate industry.

Requirements

• 5 years of experience in event planning, with association experience being a plus.
• Overarching marketing knowledge with specific experience in curating and executing marketing/event campaigns across all social channels.
• Excellent written, verbal, and interpersonal communication and negotiation skills.
• Commitment to quality work, attention to detail, and excellence in organization, project management, and customer service.
• Experience in budgeting, program planning, and coordination of meeting, facility, and food-and-beverage operations along with AV.
• Strong proficiency with Microsoft Office Suite, Wordpress, Constant Contact, and Canva.
• Experience with association management or database management systems is a plus.
• Ability to manage tasks independently and work within a small team.
• Ability to perform basic manual labor such as the preparation, setup, and breakdown of event equipment, and carry up to 25 lbs. periodically.
• Valid driver's license and consistent access to a vehicle.

Responsibilities

• Plan, coordinate, and execute quality, timely and profitable events, educational courses, and professional development offerings.
• Manage virtual and in-person event logistics including venue, speaker preparation, event day setup, and event materials.
• Negotiate and confirm all contracts including meeting room rental fees, AV, food-and-beverage, etc.
• Work with the Director of Marketing & Business Development to monitor event revenue and expenses and take corrective action to meet financial goals.
• Setup, track, and manage event data in the Association Management System.
• Be on-site at all events to help staff and execute programming.
• Coordinate creation and production of event materials such as program descriptions, name-tags, presentations, handouts, and signage.
• Conduct evaluations of meetings and events, incorporating the results into future plans.
• Comply with all continuing education requirements and oversee all course development, facilitator selection, and implementation.
• Support event attendees with phone, online, and on-site registration inquiries.
• Update website and manage social media channels to share NAIOP events, opportunities, and advocacy work.
• Seek out new programmatic offerings that refresh and strengthen the value of membership.
• Work with members to implement community service and charitable opportunities for NAIOP.
• Coordinate and engage with other real estate trade groups on collaborative initiatives.
• Staff the Developing Leaders (young professionals) Committee and initiatives.

Benefits

• Flexible work-from-home options two days a week (Mondays and Fridays) depending on meetings and events scheduled.
• 5-day work week with required in-office days (Tuesdays, Wednesdays, and Thursdays).

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees