Events Marketing Contractor

GEP•Clark, NJ

About The Position

In this role, you’ll support the global events team by driving thoughtful outreach, managing event logistics, and ensuring every detail of our hosted and sponsored events is executed smoothly.

Requirements

Strong attention to detail and a commitment to quality
Proactive communication and comfort working across teams
Ability to think strategically about audience fit, messaging, and event objectives
Ability to work independently, manage deadlines, and handle multiple events simultaneously
High level of professionalism, especially with accuracy of names, titles, and messaging
Must be based in the Eastern Time Zone and able to work aligned to EST business hours

Nice To Haves

Experience in event marketing or campaign marketing preferred (SaaS/B2B experience a plus)

Responsibilities

Event Outreach & Audience Sourcing
Identify and source appropriate prospects for GEP-hosted and sponsored events (e.g., Directors of Procurement at target accounts)
Build and refine outreach lists using LinkedIn and event buyer personas
Draft accurate, personalized outreach messages and collaborate with internal stakeholders for review and approval
Event Logistics & Coordination
Research and secure venues for executive roundtables, leadership dinners, and other hosted events in key cities
Collect quotes, negotiate contracts, and manage full-cycle logistics
Coordinate with presenters and speakers for remote sessions, pre-records, and run-of-show support
Support logistics for sponsored industry conferences, including signage, booth materials, giveaways, and staffing schedules
Vendor & Materials Management
Source executive gifts, branded swag, and printed collateral
Manage vendor relationships to ensure quality, timeliness, and cost-effectiveness
Oversee design and production of event signage and supporting materials