Events Manager - Medical Communications

Avalere Health • New York, NY

20h • $80,000 - $90,000 • Hybrid

About The Position

As an Events Manager, you’ll take ownership of delivering high‑quality meetings and events from planning through to onsite execution. You’ll lead logistics, financial management, faculty coordination, and compliance across a wide range of international and domestic meetings—ensuring every project is delivered on time, on budget, and to an exceptional standard. Working closely with clients, faculty, suppliers, and internal teams, you’ll play a pivotal role in creating seamless and engaging event experiences.

Requirements

• 3–5 years’ event management experience, ideally within a medical communications or corporate environment.
• Experienced in delivering international meetings such as advisory boards, workshops, congress activities, investigator meetings, and standalone events.
• Strong organisational skills with the ability to manage multiple projects, deadlines, and stakeholders simultaneously.
• Skilled at handling challenging situations with professionalism, empathy, and solution-oriented thinking.
• Comfortable with international travel and onsite event delivery.
• Confident using event and virtual meeting technologies such as Cvent, Zoom, Teams, and ON24.

Responsibilities

• Lead end-to-end event logistics for domestic and international meetings, from initial planning through to post-event reconciliation.
• Conduct venue searches and provide recommendations aligned with client and industry guidelines.
• Liaise with venues, congress secretariats, and suppliers to coordinate accommodation, catering, AV, transport, and related requirements.
• Organise and conduct site visits, providing clear and comprehensive reports.
• Oversee onsite event delivery, serving as the primary point of contact for clients, faculty, suppliers, and attendees.
• Manage attendee logistics, including travel, transfers, itineraries, arrivals, and troubleshooting.
• Coordinate faculty communications, travel bookings, agreements, briefing calls, and post-event honoraria processes.
• Maintain strong financial control across projects, including budget development, tracking, and supplier invoice review.
• Ensure adherence to client compliance policies, including fair market value, due diligence, and transfer-of-value reporting.
• Collaborate closely with account teams through project planning, regular status updates, and debriefs.
• Contribute positively to a supportive, collaborative, and high-performing team culture.

Benefits

• You will receive a 401K plan with an employer match contribution up to 4% (immediately vested), as well as life insurance, disability coverage, and medical, dental, and vision plans for peace of mind.
• Enjoy flexible working arrangements, including hybrid and remote work, along with the option to work from anywhere across the globe two weeks each year.
• We provide 20 vacation days plus one personal well-being day, recognise 9 public holidays, along with gifted end-of-year holidays and an early Summer Friday finish in June, July, and August.
• Access free counselling through our employee assistance program and personalized health support.
• Our enhanced maternity, paternity, family leave, and fertility policies provide support across every stage of your family-planning journey.
• You can also benefit from continuous opportunities to professionally develop with on-demand training, support, and global mobility opportunities across the business.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed