Events Manager

PROFESSIONAL CONVENTION MANAGEMENT ASSOCIATION•Chicago, IL

10d•$60,000 - $70,000

About The Position

The Events Manager is a strategic, detail-oriented professional responsible for managing the planning, logistics, and on-site execution of PCMA events and meetings. This position oversees multiple programs throughout the year—ensuring operational excellence, superior attendee experience, and alignment with organizational objectives. The Events Manager works collaboratively with cross-functional teams, venues, and vendors to deliver seamless event experiences, managing budgets, timelines, and logistical details from conception through completion. The ideal candidate brings creativity, strong project management skills, and proven experience managing complex event logistics in a fast-paced, high-performance environment.

Requirements

Bachelor’s degree or equivalent combination of education and relevant experience.
4–6 years of experience in meeting and event management, preferably within an association or nonprofit environment.
Proven success in managing complex event logistics, vendor relationships, and budgets.
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
Comfort working with web-based platforms and ability to quickly learn new software (e.g., registration systems, project management tools).
Strong organizational skills with the ability to manage multiple projects and priorities simultaneously.
Collaborative team player with a positive attitude and problem-solving mindset.
Strong verbal and written communication skills, with the ability to handle customer inquiries and resolve issues effectively.
Demonstrated ability to work independently while also contributing to a team environment.
Ability to maintain professionalism, discretion, and tact when engaging with diverse stakeholders.
Willingness to travel and work outside of traditional office hours as required for events.
Ability to remain flexible and perform well under pressure while meeting deadlines.
Ability to perform work utilizing a computer for extended periods of time.
Ability to sit for extended periods of time in performing the work.
Ability to walk for extended periods of time in performing the work.
Ability to pull or push objects of varying weights in performing the work.
Ability to grasp objects utilizing the fingers (fine motor manipulation).
Ability to travel by air or ground transportation as required in performing the work.
Ability to lift up to 15 pounds.

Responsibilities

Serve as lead logistical event organizer for assigned PCMA programs, including conferences, board meetings, and special events.
Oversee all logistics related to venue management, meeting room sets, food & beverage, audiovisual and production, internet, signage, décor, shipping, and on-site operations.
Develop and manage detailed project timelines, production schedules, and run-of-show documents to ensure successful event delivery.
Partner with internal stakeholders to define event requirements, objectives, and deliverables.
Manage vendor relationships and negotiate contracts for assigned services, ensuring cost effectiveness and adherence to PCMA standards.
Manage event budgets—tracking expenses, approving invoices, and preparing financial reconciliations.
Lead planning calls with vendors, partners, and internal teams; provide clear communication and direction throughout the event lifecycle.
Manage on-site event execution including load-in/out, vendor supervision, and troubleshooting.
Ensure sustainability, accessibility, and inclusivity considerations are integrated into event logistics.
Participate in planning visits and provide on-site event support as assigned.
Assist with additional event logistics and projects as requested by the Director of Events.
Contribute to a collaborative, respectful, and positive workplace culture.