Events Manager

Florida Realtors-posted 1 day ago

Full-time • Mid Level

Hybrid • Orlando, FL

101-250 employees

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Ready to take everything you’ve learned in hotels, resorts, or theme park event operations and apply it to something with impact, stability, and long-term career growth? This is your opportunity to apply your hospitality skillset to mission-driven work that elevates 220,000 professionals across the state. Florida Realtors is looking for an experienced events manager ready to step into a role where operations excellence meets leadership development. In our role of Meeting Services Manager, you’ll manage registration strategy and event execution for high-profile statewide conferences that directly influence Florida’s real estate industry. You’ll be working closely with an experienced director - someone with deep institutional knowledge - where you’ll gain access to the “why” behind the work, not just the “what.” Florida Realtors, the state's largest trade association, boasts a rich dedicated history of serving our members, the real estate community, and Florida homeowners for over a century. We stand as a key business partner for Realtors statewide, providing value-adding programs and services, outstanding business contacts and networking opportunities, engaging educational opportunities, up-to-the-minute industry data and research, and powerful legislative representation. The association headquarters is located in Orlando, and the Office of Public Policy is located two blocks from the state capital in Tallahassee. We work tirelessly to advocate for our members, for homeownership for all, and to elevate the real estate industry in the Sunshine State. If you thrive in a fast-paced environment, enjoy building relationships and processes, love mastering event details while helping create memorable experiences, and want the chance to grow into a larger role over time, we want to talk to you. Bring your operational savvy. Bring your calm under pressure. Bring your ambition. We’ll provide the platform to grow.

Plan, organize, and oversee the registration process for all Florida Realtors Events.
Own cross-departmental coordination by establishing clear processes and communication pathways with Communications, Marketing, IT, Public Policy, Education, and Leadership teams to ensure events are aligned in messaging, logistics, and deliverables
Use Asana and other project management tools to track timelines, deadlines, deliverables, dependencies, and approvals for all events and meetings.
Master all Meeting Services functions including logistics, room sets, food & beverage coordination, audiovisual needs, vendor sourcing, signage requirements, and internal customer support to contribute to smooth department operations.
Host and manage high-visibility virtual sessions including statewide Zoom events, member forums, leadership briefings, and committee meetings—ensuring professionalism, technical readiness, and participant ease.
Manage relationships with external partners including registration vendors, technology providers, venues, and temporary staff—ensuring strong contract performance, accountability, and service excellence.
Contribute to post-event evaluations by gathering metrics, feedback, and lessons learned—then helping translate them into actionable improvements.
Develop deep operational knowledge of all recurring Florida Realtors events—Annual Convention & Trade Expo, Great American Realtor Days, Leadership Retreats, Governance Meetings, and more—to serve as a reliable support and backup to the Director and colleagues.
Identify and implement process improvements through technology enhancements, automation opportunities, attendee experience upgrades, and workflow efficiencies.
Serve as a strategic partner to the Director of Meeting Services, providing analytical insights, supporting department-wide planning, and contributing recommendations that enhance efficiency, member experience, and event impact.

Bachelor’s degree in hospitality management, communications, business administration, or related field required.
Minimum of 5 years of progressive experience in event planning and logistics; experience in association or nonprofit settings a plus.
Proven track record managing large-scale conferences, meetings, or corporate events.
Experience negotiating vendor contracts and managing budgets effectively.
Proficiency with Microsoft Office Suite; experience with event management systems or CRM databases is preferred.
Exceptional organizational, communication, and problem-solving skills.
Ability to manage multiple projects simultaneously with high attention to detail and follow-through.
Strong interpersonal skills with a customer-service mindset and professional demeanor.
Flexibility regarding evolving job duties and expectations.
Ability to understand processes and how they can evolve.
Have the technical skill to learn critical software applications.
Represent Meeting Services with professionalism when interacting with members, vendors, internal teams, and senior leadership.
Champion a calm, solutions-oriented demeanor in high-pressure or fast-paced environments, modeling professionalism in interactions with staff, members, and leadership.
This role requires occasional pre-planned (advance notice) travel throughout Florida for on-site event management.
This role requires occasional pre-planned (advance notice) work on evenings, weekends, and extended hours during major events or conference periods.
This role requires the ability to lift at least 30 pounds and assist with event setup as needed.

Experience with IMIS Association Management System, ChatGPT, and or Asana Project Management Software is a plus.

Rewarding 401k plan with 6% company match, fully vested
Free medical insurance for you as an employee
Availability of dental, vision, FSA, disability coverage, company-paid life insurance, EAP, and more
Flexible work environment
Generous paid vacation days, sick days, and 9 company holidays
Vacation buy-back plan
Opportunities for ongoing education
Possible $5,000 grant on the purchase of your first home

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