Events Manager, Special Events - University Advancement

Washington University in St. Louis • Clayton, MO

2d • Onsite

About The Position

The Event Manager reports to the Director of School and Program Events. The role of the Events Manager is to plan and implement key events designed to cultivate, maintain, and strengthen alumni, parent, and friend ties to the University. Oversee or assist with all aspects of event planning.

Requirements

• Bachelor's degree
• Relevant Experience (2 Years)

Nice To Haves

• Familiarity with and appreciation for the mission of Advancement Programs and the activities of the department.
• Desire to play a meaningful role in the university’s community and to share in the community’s commitment to education and research.
• An ability to work successfully with administration, faculty, alumni, parents, and volunteers as appropriate.
• Ability to learn quickly, and work effectively in a complex organization.
• Exceptional interpersonal skills: demonstrated ability to build and maintain relationships.
• An ability to stay task-oriented without supervision.
• Honesty, integrity, and enthusiasm; a very strong work ethic, supported by commitment and follow-through.
• Building Partnerships
• Computer Software
• Email Software
• Event Development
• Event Management
• Event Planning
• FileMaker Pro
• Financial Budgeting
• Financial Forecasting
• Graphic Design
• Highly Developed Interpersonal
• Interact with All Levels of Management
• Learning Quickly
• Microsoft Office
• Multitasking
• Oral Communications
• Organizing
• Prioritization
• Professional Etiquette
• Professional Integrity
• Project Management
• Task-Oriented
• University Education
• Work Collaboratively
• Written Communication

Responsibilities

• Oversees, manages, and provides assistance as needed for special events in University Advancement programs for assigned schools and programs including but not limited to professorship installations, scholarship dinners, Distinguished Alumni Award dinners, stewardship and cultivation events, and other events involving the schools and programs.
• Works with the Philanthropic Strategy and Development teams, faculty, alumni, and students to facilitate engagement, cultivation, and stewardship through program events.
• Oversees event planning related activities including but not limited to contract negotiations and management, reserving event space, working with communications coordinator to create invitations, overseeing data for invitation lists, coordinating and supervising mail house projects, creating timelines, establishing logistical plans, assist with securing speakers, creating seating plans, assisting with talking points, briefing materials for university leadership, and onsite logistics.
• Performs other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level