Events Facility Coordinator

ON TOP OF THE WORLD COMMUNITIES LLC•Ocala, FL

About The Position

The Events Facility Coordinator is responsible for administering all non-educational programs, vendors and sponsor relationships of Circle Square Commons. This position supports the organization’s mission, vision and values by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect, personalization, commitment to community, accountability and ownership. Essential Duties and Responsibilities The following statements describe the principal functions of this position and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may be expected to perform other duties as assigned, including working in other areas to cover absences or balance the workload. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Creates an environment that fosters cultural, social and recreational opportunities for both On Top of the World residents and the general public Manages a calendar of entertainment events that promotes a festive, energized atmosphere within the Town Center Ensures events are planned, managed and executed on the Town Square Ensures audio, video, and lights is executed for events on the Town Square and Cultural Center Manages calendar of events that are included in the Master the Possibilities program conducted in the Cultural Center Works in cooperation with the staff of the Health & Recreation department to provide the most up to date and meaningful programs Works closely with internal and external customers to develop a seamless continuity of services Supports and satisfies the specific requirements of entertainers Coordinates the set-up of various facilities within CSC/Cultural Center with the maintenance supervisor Accepts assignments to committees, task forces, etc., when requested Must be flexible to work event nights and weekends Performs all duties in adherence to OTOW standards Strives to maintain a safe working environment through the prevention of accidents, the preservation of equipment, and the achievement of safe working practices Maintains a positive and professional demeanor toward all residents, visitors and coworkers Performs other duties as assigned 1 Qualifications (Education, Experience, Technical Skills) Education and Experience: High School Diploma or equivalent required, Associate’s Degree preferred 3+ years of experience with event planning, implementation, and execution Skills and Knowledge: Broad functional experience in areas of entertainment including but not limited to live performances, festivals, art shows, and farmers markets, etc. Familiarity with word processing and basic knowledge of audio and visual equipment Must have strong interpersonal skills, good judgement and be capable of communication with a diverse range of individuals Ability to communicate, organize, prioritize, schedule and multi-task in a highly systematized and detailed manner Customer Service and communication skills Personal Attributes: Strong interpersonal skills Self-motivated and a strong work ethic Honesty and integrity Team Player Commitment to diversity, equity and inclusion Qualifications Colen Built Development provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Colen Built Development will provide reasonable accommodations for qualified individuals with disabilities. Drug free work place.

Requirements

High School Diploma or equivalent required, Associate’s Degree preferred
3+ years of experience with event planning, implementation, and execution
Broad functional experience in areas of entertainment including but not limited to live performances, festivals, art shows, and farmers markets, etc.
Familiarity with word processing and basic knowledge of audio and visual equipment
Must have strong interpersonal skills, good judgement and be capable of communication with a diverse range of individuals
Ability to communicate, organize, prioritize, schedule and multi-task in a highly systematized and detailed manner
Customer Service and communication skills
Strong interpersonal skills
Self-motivated and a strong work ethic
Honesty and integrity
Team Player
Commitment to diversity, equity and inclusion

Nice To Haves

Associate’s Degree preferred

Responsibilities

Creates an environment that fosters cultural, social and recreational opportunities for both On Top of the World residents and the general public
Manages a calendar of entertainment events that promotes a festive, energized atmosphere within the Town Center
Ensures events are planned, managed and executed on the Town Square
Ensures audio, video, and lights is executed for events on the Town Square and Cultural Center
Manages calendar of events that are included in the Master the Possibilities program conducted in the Cultural Center
Works in cooperation with the staff of the Health & Recreation department to provide the most up to date and meaningful programs
Works closely with internal and external customers to develop a seamless continuity of services
Supports and satisfies the specific requirements of entertainers
Coordinates the set-up of various facilities within CSC/Cultural Center with the maintenance supervisor
Accepts assignments to committees, task forces, etc., when requested
Must be flexible to work event nights and weekends
Performs all duties in adherence to OTOW standards
Strives to maintain a safe working environment through the prevention of accidents, the preservation of equipment, and the achievement of safe working practices
Maintains a positive and professional demeanor toward all residents, visitors and coworkers
Performs other duties as assigned