Events Coordinator

Full-time - Entry Level

Aspen, CO

About the position

Embark on a dynamic and engaging career as our Events Coordinator, where your role becomes a catalyst for orchestrating seamless and unforgettable events. As the linchpin between events and catering teams, you will be the architect of impeccable guest experiences, ensuring that every detail aligns with the pinnacle of excellence. Your days will be filled with a myriad of responsibilities, from collaborating on sophisticated sales strategies to seamlessly coordinating catering services for a diverse array of events. With creativity as your compass, you'll navigate the intricacies of event planning, crafting bespoke experiences that leave an indelible mark on our guests.

Responsibilities

• Collaborate with the events and catering team to develop and implement effective strategies to attract clients for events and catering services.
• Act as a liaison between various departments, ensuring seamless communication and coordination.
• Facilitate the booking and planning of events, ranging from corporate meetings to social gatherings, while considering clients' preferences and needs.
• Coordinate catering services, including menu selection, food presentation, and ensuring high-quality service standards.
• Assist in the creation of proposals, contracts, and event orders, ensuring accuracy and completeness.
• Maintain detailed records of client interactions, contracts, and event details for future reference.
• Conduct site visits with clients to showcase event spaces and discuss specific requirements.
• Collaborate with vendors and suppliers to secure necessary resources for events, negotiating contracts when necessary.
• Assist in marketing efforts to promote events and catering services, including the creation of promotional materials and social media content.

Requirements

• Exceptional ability to communicate clearly and with confidence with guests and team members at all levels.
• Editing skills with impeccable attention to detail.
• Ability to multi-task and coordinate multiple projects at once.
• Ability to remain flexible with work assignments.
• Ability to work flexible hours, including some weekends if needed.
• Computer proficiency and experience with Microsoft Office, Word, Excel, and Delphi.
• Experience with Opera, Delphi and Social Tables is a plus.
• Prior experience in or knowledge of the hospitality industry is preferred.
• Ability to professionally represent the resort and interact with guests in a polished, responsible, and timely manner.

Benefits

• Paid time off
• Sick and safe time
• Medical, Dental and Vision healthcare plans
• 401(k) plans with employer contribution
• Health and Flexible Spending Account programs
• Employee Assistance Program
• Company stay discounts