Events Coordinator

Institute Of Contemporary Art Boston • Boston, MA

383d • $50,000 - $50,000 • Remote

About The Position

The Events Coordinator at the Institute of Contemporary Art (ICA) is responsible for supporting the planning, coordination, and execution of various events at the ICA's Seaport and Watershed locations. This role involves collaboration on external co-hosted events and requires attendance at all events, including evenings and weekends. The Events Coordinator plays a key role in fostering a culture of collaboration and respect while promoting diversity, equity, accessibility, inclusion, and belonging in all aspects of their work.

Requirements

• 1-3 years of experience in events related positions
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Publisher)
• Strong professional interpersonal, verbal, and written communication skills
• Ability to problem solve and manage multiple projects and deadlines
• Interest in contemporary art

Nice To Haves

• Experience in a cultural institution
• Familiarity with event planning software

Responsibilities

• Assist in the organization of the ICA's general calendar of events
• Participate in the planning and execution of donor and member events, including the ICA Gala and exhibition openings
• Assist the Director of Events with event design and logistics
• Manage the invitation and RSVP process for all events
• Prepare letters of agreement with outside vendors and process invoices
• Assist in tracking departmental budgets and expenses related to event production
• Develop strong working relationships with ICA staff across departments

Benefits

• Disability insurance
• Health insurance
• Dental insurance
• Flexible spending account
• Paid time off
• Vision insurance
• Life insurance
• Retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed