Events Coordinator

Mauna Lani•Waimea, HI

1d•$27 - $29

About The Position

Join in on a dynamic and engaging career as our Events Coordinator, where your role becomes a catalyst for orchestrating seamless and unforgettable events. As the linchpin between events and catering teams, you will be the architect of impeccable guest experiences, ensuring that every detail aligns with the pinnacle of excellence. Your days will be filled with a myriad of responsibilities, from collaborating on sophisticated sales strategies to seamlessly coordinating catering services for a diverse array of events. With creativity as your compass, you’ll navigate the intricacies of event planning, crafting bespoke experiences that leave an indelible mark on our guest. Be a champion for the events team, with a focus on supporting the event services (conference services) team

Requirements

Any combination of education and experience that provides the required knowledge, skills, and abilities.
High school graduate required.

Nice To Haves

College education is preferred.
2+ years of experience in luxury hospitality or event space preferred, but not required.

Responsibilities

Act as a liaison between various departments, ensuring seamless communication and coordination.
Manage incoming event inquiries, build bookings in Delphi, and manage group events calendar with the event services teams.
Support with the booking and planning of in-house meetings and events
Assist in the creation of resumes, proposals, contracts, and event orders, ensuring accuracy and completeness.
Action group resumes by coordinating individual group details with individual departments for duration of each program
Maintain detailed records of client interactions, contracts, and event details for future reference.
Conduct site visits with clients to showcase event spaces and discuss specific requirements.
Collaborate with vendors and suppliers to secure necessary resources for events, negotiating contracts when necessary.
Assist in marketing efforts to promote events and catering services, including the creation of promotional materials and social media content.
Administrative tasks including but not limited to, BEO distribution, resume distribution, events reporting, in house meeting and event support.