Zoo Society Billable 1 - Events Coordinator - PT

City of Abilene • Abilene, TX

14h

About The Position

GENERAL DESCRIPTION Under direction of the Manager – Zoo Operations, to create, plan, and execute Abilene Zoo Events. This position will coordinate event collaboration with all Zoo areas, Abilene Zoological Society Board members, volunteers, vendors, and sponsors, as well as ensure activities meet the needs of the Zoo and the community. Events must comply with the Zoo’s mission, goals, policies, and regulations. SUPERVISION EXERCISED This position exercises no supervision of other staff but may exercise supervision over Abilene Zoo volunteers. IMPORTANT AND ESSENTIAL DUTIES Organize, schedule, and develop all aspects of event coordination, and event day execution, tear down, and follow-up. Assist the supervisor to manage event budget and ensure event expenses are within budget. Develop and manage relationships with local and national sponsors/partners, volunteers and other organizations. Update and maintain the Zoo calendar to accurately reflect Zoo events. Coordinate with Marketing and Development on aspects of event promotion and sponsorship to local and external audiences. Work and collaborate with a wide range of volunteer demographics. Conduct post event follow-up and provide recommendations for the next event. Operate a motor vehicle to attend City and community events to provide the public with information on programs and events. OTHER JOB RELATED DUTIES Perform other job related duties and responsibilities as assigned.

Requirements

• Knowledge of: Event planning, coordination, preparation, set up practices and procedures.
• Facility rental and event administration practices and procedures.
• Research, analysis, practices, and procedures.
• Marketing, promotion, and public relations.
• Skill to: Interpret federal, state, and city laws, rules and regulations related to public events and facilities; as well as state and local labor and occupational safety and health rules and regulations.
• Give clear and concise oral and written communication; prepare and present reports to the Director, media, donors/sponsors, officials, and other management level reports.
• Establish productive partnerships with sponsors, vendors, nonprofits, community groups, and internal City staff.
• Handle multiple priorities and meet deadlines in a fast-paced, public-facing environment.
• Safely operate a motor vehicle to attend City and community events.
• Ability to: Deliver excellent customer service and guest experience before, during, and after events.
• Work independently while also contributing collaboratively to a team-oriented environment.
• Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.
• Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.
• Perform as a team member in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect.
• A minimum of one (1) year of experience in special event planning is required.
• A high school diploma or equivalent is required.
• A valid Texas driver’s license, the ability to obtain one within ninety (90) days, or a military waiver is required.

Nice To Haves

• An Associate’s Degree in Business or Public Administration is preferred.

Responsibilities

• Organize, schedule, and develop all aspects of event coordination, and event day execution, tear down, and follow-up.
• Assist the supervisor to manage event budget and ensure event expenses are within budget.
• Develop and manage relationships with local and national sponsors/partners, volunteers and other organizations.
• Update and maintain the Zoo calendar to accurately reflect Zoo events.
• Coordinate with Marketing and Development on aspects of event promotion and sponsorship to local and external audiences.
• Work and collaborate with a wide range of volunteer demographics.
• Conduct post event follow-up and provide recommendations for the next event.
• Operate a motor vehicle to attend City and community events to provide the public with information on programs and events.
• Perform other job related duties and responsibilities as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED