Events Coordinator - Woodman's Sports & Convention Center

The Sports Facilities Companies•Janesville, WI

15d•Onsite

About The Position

The Events Coordinator will be responsible for assisting in organization, set-up, and management of events. This position provides direction, training, and development opportunities to part-time staff during events. The Events Coordinator will work closely with individual event owners as well as other internal departments (Operations, Marketing, etc.) in order to successfully accomplish these responsibilities.

Requirements

A bachelor's degree in recreation, sports management, or related field preferred
1-3 years of experience in facility or event management, sports administration or a related field preferred
Working knowledge of multiple sport rules, regulations, and field/court set-up
Must have excellent interpersonal, problem solving and negotiating skills
Must be a team player
Must have excellent verbal and written communication skills
Must have excellent computer skills, including Word, Excel, PowerPoint, etc.
Must be willing to work a flexible schedule, including evenings, weekends, and holidays required
Must possess current CPR/FIRST AID certifications or must be willing to obtain them within a specified period of time
Must be able to lift 40 pounds waist high
May be required to sit or stand for extended periods of time whether indoors or outdoors, and squat, stoop or bend into awkward positions while performing job functions
Facility has intermittent noise

Responsibilities

Provides premier guest service to internal and external customers by responding to requests in a timely and professional manner
Communicates and coordinates courteously and effectively in a family friendly manner with customers, city/county staff, officials, sponsors, volunteers and other outside organizations
Represents the facility at organization meetings to promote the facility's events
Coordinates, directs, and participates in setup and breakdown for all events
Assist with development of local programming, camps, clinics and special events
Assist Facilities and Grounds Maintenance as needed for events
Assist marketing and business development with promotion of events
Assists with maintaining and controlling inventory of supplies and/or equipment used for events
Field incoming event inquiries and proactively reach out to prospective clients, groups, and organizations to promote and sell event space, ensuring optimal utilization and revenue generation
Work closely with clients to design event details and oversee on-site execution, ensuring all logistics and requirements are met
Facilitate post-event evaluations with clients and internal teams to assess satisfaction, document lessons learned and strengthen ongoing partnerships
Assist with maintaining consistent records regarding event booking, promotion and performance
All other duties as assigned